The default structure of a contract file is outlined below. The contract file structure encompasses the entire procure to pay document set for a particular acquisition:

• Planning

  • Acquisition Plan Summary

• Requirements (not visible for IDVs)

  • Purchase Request

    • PR Amendment

  • Workload Assignments

• Sourcing

  • Solicitation (including rounds)

    • Offer

  • Solicitation Amendment (including rounds)

• Award / IDV (not visible for solicitations)

  • Base Award / IDV

  • Referenced IDV / Award

• Award / IDV Administration (not visible for solicitations)

  • Conformed Award / IDV

    • Post Award Requests

    • Modification

  • Receipts (only for Awards)

  • Invoices (only for Awards)

  • Payments (only for Awards)

If you click a top-level entity (such as Award / IDV), and if there are associated documents, the document number appears as a link in a folder. Click the document number link and the right pane of the page changes according to the document type you have selected. For example, if you select an Award / IDV document number link, the right pane displays some regions. The first region displays the Award / IDV details along with a View PDF link. Click the link to view the entire document as a pdf. The next region, CAR Details, displays only for awards / IDVs / modifications and not for solicitations.

The Small Business Coordination Record region displays the control number of the DD-2579 and the status of the Small Business Coordination Record. Click the control number link to open the Small Business Coordination Record page in view mode. This region is displayed when a Small Business Coordination Record is associated to an award modification, an IDV with Lines modification, an IDV without Lines modification, a solicitation. Click on any of the above document number links and the Small Business Coordination Record region appears in the right pane, provided there is a CLM document and DD-2579 association.

Managing Attachments

The Attachments region is available for all CLM documents and it displays the attached file(s) information. Please note that only header level attachments are displayed in the contract file and other attachments (such as line level attachments) are not displayed.

The title of the attached file is a link that you can click to open the attachment. Click the Update (pencil) icon to make changes to the attachment. You can open, update or delete the attachment provided you have the appropriate security privileges.