System Generated Description

In the Modification page, select the Generate Change Description action from the Actions LOV. The Change Description page displays. Choose a mode to generate the system description for the modification - Background Mode or Runtime Mode. Runtime Mode is selected by default.

If you wish to generate the change description summary document in runtime, select the Runtime Mode radiobutton and click Generate. A message displays, informing you that the Change Description has generated successfully. Click the link to the rtf document to download the change description summary document. Open the rtf file to view and update the change summary if required. Use the Upload Change Description field to perform the upload of the change description summary document from your local computer to the CLM system. Click Browse to find the rtf file on your local computer and to select it. Click Apply to save your change description summary document with the modification document. A selected checkbox, Text Edited by User, also displays, indicating that you have updated the change description summary document. A selected checkbox, Text Edited by User, also displays. Note that this checkbox always remains selected, whether you modify the change description or not.The Mod Updated After Generating Description checkbox displays as selected when you have made changes to the modification after the change description is generated.

When you select Background Mode and click Generate, a concurrent request is run in the background. A confirmation message displays, telling you the concurrent request ID that has been submitted. Navigate to the Requests > View Requests page to verify if the concurrent request has processed successfully. If the concurrent request has processed successfully, the link to the change description summary document (in rtf format) displays on the Change Description page. Click the link to the change description summary document and save or open the rtf file as per your requirement. You will see a summary of the changes you made as part of the modification.

Edit the text if you need to update any of the changed descriptions. Then use the Change Description page to upload the updated rtf file back to the system. Use the Upload Change Description field to perform the upload of the change description summary document from your local computer to the CLM system. Click Browse to find the rtf file on your local computer and to select it. Click Apply to save your change description summary document with the modification document. A selected checkbox, Text Edited by User, also displays. Note that this checkbox always remains selected, whether you modify the change description or not.

This description gets printed as part of the SF30 form generated for modifications.

If you have made identical updates or additions to various lines in the document, the system collates or rolls-up these changes in the change description summary document. For example, you updated the Need-By Date in 4 lines to the same value (that is 01-Jul-2012). The change description summary displays the changed date and mentions the line numbers that were updated.

The consolidated summary is available for all CLINs, SLINs and CLIN-SLIN structures. All the fields are eligible to be collated or rolled-up in a summary, except for the following:

Return to the Update Modifications page and select the View Change Description action from the Actions LOV to see the summary of changes. You can download the change summary document rtf by clicking the filename link. If you have updated the modification after generating the change description, the read-only checkbox Mod Updated after Generating Description is shown as selected.