The Cancellation/Termination Indicator in the header details of the award/IDV enables you to terminate or cancel the award or IDV. The values that can be selected are:
No Cost Cancel: This value is applicable for both awards and IDVs. The No Cost Cancel Cancellation Indicator assumes that no Receiving and Invoicing have been done for that award. In case Receiving and Invoicing have been performed for the award, an error message displays, and the user is not allowed to proceed with the cancellation.
Terminated for cause
Terminated for convenience
Terminated for default
The data that is modified is synchronized with the conformed award or IDV. This synchronization can also be done by selecting the Sync action from the Actions LOV. A series of validation checks is carried out to perform the sync.. For example, an approved award has a line with a quantity of 100. A modification is created for the award. During the life of the modification, if you have received or invoiced a quantity of 80, the validation checks ensure that you cannot change the quantity to less than 80. In this way, the modification data is synchronized with the conformed award or IDV.
During the merge of the modification with the conformed award or IDV, the conformed document is updated with the changes made in the modification. A new revision is created for the award or IDV. The updated data is thereafter available on the conformed award or IDV.
Synchronizing and merging take place for a modification during the modification approval process.
Prior to finally approving a modification, the system checks to see if the modification's Bilateral Indicator field indicates whether the modification approval should be done by the buyer and the supplier.
When the value of the Bilateral Indicator field is Signature, the supplier accesses the modification during approval using Oracle iSupplier Portal and signs the document. The signature is recorded in CLM Purchasing module.
When the value of the Bilateral Indicator field is Proxy Signature, the supplier sends the acceptance via hardcopy mail, email or any other means. The buyer signs on behalf of the supplier with the following details - Name, Title and Date Signed.
Number of Signed Copies: If the supplier is required to sign the modification, this free-text field indicates the number of (hard copy) copies to return to the contracting office.
In order to view the DD-2579 document associated with the award modification, IDV with Lines modification, IDV without Lines modification, use the action View Small Business Coordination Record and click Go. This opens the Small Business Coordination Record page where you can see the details of the DD-2579.
In order to update the DD-2579 document associated with the award modification, IDV with Lines modification, IDV without Lines modification, use the action Update Small Business Coordination Record and click Go. This opens the Small Business Coordination Record page where you can edit the details of the DD-2579, provided it is in an editable mode.
If the total value of the modification exceeds the Threshold Amount (specified in the Purchasing Options page > CLM Controls region), a warning message is displayed to the user while submitting the modification. If the status of the Small Business Coordination Record is not Signed while submitting the modification for approval, a warning message is displayed.
Note: A DD-2579 created for a prior modification will remain on that modification. It will not be merged with the conformed document, and it will not be copied over to new modifications.
When a draft modification to which a DD-2579 is associated is being deleted, an error message will be displayed. If user chooses to proceed, the associated Small Business Coordination Record will be deleted / canceled based on the status of the DD-2579 document.