Use the Analyze Quotations window to review and approve general or specific quotation information for an item or a purchasing category.
You need to approve quotation shipments if you want requestors or buyers to be able to reference the shipments on purchase orders or requisitions. Purchasing lets you approve quotation shipments for specific purposes so that you can control the use of your sourcing information.
To approve quotation shipments:
Navigate to the Analyze Quotations window by selecting the Find button in the Find Quotations window. Purchasing opens the Analyze Quotations window and displays in the Quotations tabbed region all shipment lines from active quotations.
For each shipment line, Purchasing displays the following information: Quotation number, Supplier, Item Number, Item Description, Quotation Line, Unit Price, Freight Terms, Payment Terms, and Discount.
In the Shipment Approvals region, Purchasing displays all existing approvals for the current line. You can delete any of the existing approvals, or you can add approvals for the current line as described in the following steps.
Enter the approval Type. Approval types determine the types of documents on which you can use the approved shipment. The available types are: All Orders (all types of purchase orders and requisitions), Purchase Agreements, Requisitions, Standard Purchase Orders.
Enter an active approval reason. See: Defining Lookup Codes.
Enter comments about your approval.
Enter the name of the Approver. Purchasing defaults your name in this field.
Enter the Effective date range for your approval. You can use approved quotation shipments on your documents only if the quotation is active and if the current date is within the effectivity dates. If you do not provide an expiration date, you can always use the shipment for your documents while the quotation is active and approved.
To approve entire quotations:
To approve/unapprove all shipments from a single quotation at one time, select the Approve Entire Quotations button to open the Approve Entire Quotations window. See: Approving Entire Quotations.