The Encumbrance Detail Report can be used to review requisition and purchase order encumbrances for a range of accounts if you have enabled the encumbrance option for requisitions or purchase orders, and have entered and approved requisitions and purchases. You use this report to review the accounts encumbered.
The Encumbrance Detail Report reflects activity from General Ledger, not Purchasing or Oracle Payables. Therefore, use the Encumbrance Detail Report in a way that matches the accounting method:
Receipt accrual: You can generate the Encumbrance Detail Report as needed when the Accrue at Receipt option is used for expense destinations. Upon entering receipt delivery information, an automated process transfers the receipt information to General Ledger using the Journal Import Process. For inventory destinations, you must first run the Oracle Inventory Transfer to General Ledger process before the encumbrance activity can be shown in this report.
Period-end accrual: Encumbrance reversals created from the period-end accrual process are not reflected in the Encumbrance detail report. Only encumbrance reversals from invoices are reflected in the report, and the timing depends on encumbrance type setup in Oracle Purchasing and Oracle Accounts Payable:
If Accounts Payable and Purchasing use different encumbrance types, the report reflects the encumbrance reversals at the time of validation of a matched invoice.
If Accounts Payable and Purchasing use the same encumbrance type, the report reflects encumbrance reversals at the time of either invoice posting (for Accrual basis accounting) or payment posting (for Cash basis accounting). If posting is required, you must first run the Oracle Accounts Payable Transfer to General Ledger process (for invoices or payments, as needed).
Purchasing prints the purchase order and release number for purchase order encumbrances. The heading Requisition Number or PO#-Release prints if the charge account had distributions to requisitions and to purchase orders.
In the Submit Requests window, select Encumbrance Detail Report in the Name field.
Enter the beginning and ending accounts.
Enter the beginning and ending cost centers.
Enter the beginning and ending encumbrance dates.
Enter a document type to restrict the report to a specific document type. Leave this field blank if you want the report to include both document types. Otherwise, choose one of the following options.
| Requisition | list only requisitions. |
| Purchase order | list only purchase orders and blanket agreements. |
Enter the beginning and ending supplier names.
Enter the decimal precision for quantities on the report.