To assign employee to jobs or positions:

1. Use the Enter Person window to assign employees to jobs or positions. If you are not using position approval hierarchies for document routing, you must provide the employee's supervisor. See: Enter Person.

   You can assign an employee to only one job or position.

   Attention: If Human Resources is installed, you must maintain employee information using the People window for Human Resources. See: Entering a New Person.

2. Before you can reference your position hierarchies in Purchasing, you must run the Fill Employee Hierarchy process. This process creates an employee-populated representation of your approvals hierarchy and should be run whenever you make a structural or personnel change to your hierarchies or assignments. You can set up this process to run automatically at predefined intervals. See: Fill Employee Hierarchy Process.

   The process creates an error log which lists all positions to which no employee is assigned, but having such positions is a benign error that does not hamper system operation.