You can create any number of Approved Supplier Statuses to describe the condition of the Approved Supplier, ranging from fully Approved (the supplier has demonstrated the ability to satisfy rigorous quality, cost, and delivery requirements over a sustained period) to Debarred (no business is allowed with this supplier for a particular item or commodity), or New if you have never placed a purchase order with the supplier.
Note: If you debar a supplier for a specific commodity (category) in the Approved Supplier List, the supplier is prevented from supplying all items within that commodity. However, if you approve a supplier for a commodity, the item-specific status for the supplier still takes precedence.
Each Approved Supplier Status can have business rules applied to manage the characteristics of the status. You can prevent or allow certain business rules for each status, change the name of a status, or create a status of your own. For example, the default status of Approved allows all the default business rules: PO Approval, Sourcing, Schedule Confirmation, and Manufacturer Linking. But you could change the Approved status to prevent one of the Business Rules. Likewise, you can create your own status with your own combination of Business Rules.
In the Status field in the Approved Supplier List window, Purchasing lets you choose among these supplier statuses. Defining your own supplier statuses in this window is optional.
To define Approved Supplier Statuses:
Navigate to the Approved Supplier List Statuses window.
Enter a unique Status name.
Enter a status Description to convey the meaning of the status.
Optionally check Approved Supplier List Default to set this status as a default.
This is the status that appears as the default for suppliers you add to the Approved Supplier List window. (You can change a supplier's status from within the Approved Supplier List window.)
Note: You can only have one Approved Supplier Status as a default.
Optionally choose a date for Inactive On to set the time when the status will no longer be active.
Existing Approved Supplier List entries still use the status you inactivate today. New entries you create, however, will not.
If you choose to apply Business rules to the Approved Supplier Status, choose a Control. By choosing a Control, you either Allow or Prevent the Business Rule.
Select a Business Rule.
PO Approval - Enables you to allow or prevent purchase order approvals sourced to this supplier.
Sourcing - Enables you to allow or prevent sourcing to this supplier.
Schedule Confirmation - Enables you to allow or prevent schedule confirmation for this supplier in Supplier Scheduling.
Manufacturer Link - In the Approved Supplier List window, you choose a Business from one of the following: Direct (Supplier), Manufacturer, or Distributor. If you have a Distributor defined in the Approved Supplier List window, this Business Rule enables you to allow or prevent linking to the Manufacturer also defined in the Approved Supplier List window.