Use the Purchase Order Distributions results folder window to:
View purchase order distribution information.
Access the Purchase Orders and Releases windows for entry and update of documents.
Access other windows from the Tools and Inquire menus.
To navigate to the Purchase Order Distributions results window:
In the Find Purchase Orders window, select Distributions in the Results region and select the Find button to open the Purchase Order Distributions folder window. You can also navigate to this window by selecting View Distributions on the Tools menu in the Purchase Order Headers, Purchase Order Lines, and Purchase Order Shipments results folder windows.
Note: You can search for information using the Description field, which is not case sensitive.
To enter a new release:
Select the New Release button to open the Releases window. If the current record is a blanket purchase agreement or a planned purchase order, then you can create a release against it.
To enter a new purchase order:
Select the New PO button to open the Purchase Orders window. See: Entering Purchase Order Headers.
To open the Purchase Orders or Releases window for the current line:
Select the Open button to open the Purchase Orders window and query the purchase order on the current line. If the current line is for a blanket or scheduled release, Purchasing opens the Releases window and queries the current line. Your options in this window depend on the status of the order and your approval and security options. See: Entering Purchase Order Headers.
To view acceptances:
Select Acceptances on the Tools menu to open the Enter Acceptances window. See: Entering and Viewing Purchase Order Acceptances.
To enter purchase order preferences:
Select Preferences on the Tools menu to open the Purchase Order Preferences window. See: Entering Purchase Order Preferences.
To communicate the purchase order to the supplier:
Select an approved purchase order and then select Communicate from the Tools menu. In the Communicate window select the method that you would like to use to communicate this purchase order to the supplier. Enter the Fax number or Email address as needed. Click OK to send the purchase order. You can also communicate purchase orders to the supplier at the time you approve them. See: Submitting a Document for Approval.
To view action history:
Select View Action History on the Inquire menu to open the Action History window. See: Viewing Action History.
To view invoices:
Select View Invoices on the Inquire menu to view invoice information: See: Invoice Overview.
To view receipts:
Select View Receipts on the Inquire menu to open the Find Receiving Transactions window. See: Finding Receiving Transactions (Summary).
To view Oracle Projects information:
If Oracle Projects is implemented, you can select View Project Information on the Inquire menu to open the Projects Information window.
To view approval status in Workflow:
Select View Approval through Workflow on the Inquire menu to open the Workflow approval process view window.
To view contract terms:
If Oracle Procurement Contracts is implemented, you can select View Contract Terms on the Inquire menu to open the Contract Terms window.
To view the formatted purchase order:
Select View Document on the Inquire menu to see the purchase order in the format that will be communicated to the supplier.