When you query a receiving transaction in Purchasing, you can choose to view the detail accounting lines for the queried transaction in the form of a balanced accounting entry (where debits equal credits). You can also choose to view the detail accounting as t-accounts. Use these features to see how a transaction will affect the account balances in your general ledger.

To view accounting lines:

1. Navigate to the Receipt Transaction Summary window.

2. Select the receiving transaction for which you want to view accounting lines.

   You can view accounting lines for the following transaction types:

   • Receive

   • Deliver (to Expense)

   • Return to Receiving (from Expense)

   • Return to Supplier

   • Correct (Receiving Transaction)

   • Correct (Return to Receiving from Expense)

   • Match

   For each transaction type above, you can view accounting lines for the expense items (with a Destination Type of Expense) only if you accrue the expense items upon receipt. You can view accounting lines for inventory items (with a Destination Type of Inventory) from within Oracle Inventory only, not Purchasing. You can view accounting lines for shop floor items (with a Destination Type of Shop Floor) from within Oracle Work in Process only.

   Note: You cannot view accounting information for receiving transactions created against return material authorizations (RMAs).

3. Choose View Accounting from the Tools menu to open the View Receiving Accounting window.

   Credit and Debit are the credit and debit entries from your General Ledger journal entries. Entered Credit and Entered Debit are the credits and debits from the purchase order, if the purchase order is in a foreign currency. Entered Currency is also the purchase order currency, if it differs from the functional currency.

   When you select a detailed accounting line, the system displays additional information at the bottom of the View Receiving Accounting window.

   See: View Accounting Windows, below.

4. (Optional) If your organization uses Multiple Reporting Currencies, choose the Alternate Currency button to view the accounting using an alternate currency. For example, if you are viewing the accounting in your primary functional currency (for example, BEF), you can switch to EUR (reporting functional currency).

   From the poplist that appears after you choose the Alternate Currency button, choose the primary or reporting ledger whose transactions you want to view. The View Receiving Accounting window will change to reflect amounts in the appropriate currency for the chosen ledger.

5. (Optional) To view the accounting detail as t-accounts, choose the T-Accounts button.

   See: Viewing T-Accounts.

View Accounting Windows

The first time you open the View Receiving Accounting window, the following information is displayed for the detailed accounting lines:

Credit and Debit are the credit and debit entries from your general ledger journal entries, stated in your functional currency. Entered Credit and Entered Debit are the credits and debits in the purchase order currency.

When you select a detailed accounting line, the system displays the following information at the bottom of the View Receiving Accounting window:

Customizing the View Accounting Window

The View Receiving Accounting window is a folder. You can easily customize the information that is displayed in the window. See: Customizing the Presentation of Data in a Folder.

When customizing the View Receiving Accounting window, you can hide the columns that normally appear in the window and you can choose to display any additional columns that are available.

Following is a list of all the hidden columns that you can choose to display: