Use the RFQ Shipments window to enter and review shipment information for Bid RFQs.
Attention: Use this window to request as many shipment quotations as you want. You might want to provide multiple shipments if you want to receive quotations from your suppliers for different ship-to locations, quantities, or other criteria.
To enter RFQ shipment information:
Navigate to the RFQ Shipments window by selecting the Shipments button in the RFQs window. This button is available only when the RFQ header Type has a Quotation Class of Bid. See: Entering RFQ Headers.
In the Shipments tabbed region, enter the shipment Number. Purchasing supplies shipment numbers in increments of one.
Enter the Organization.
Enter the Ship-To location for the quotation shipment. Purchasing defaults the ship-to location from the RFQ header.
Enter the Quantity for which you want to receive a quotation from your supplier.
Enter the shipping UOM for the RFQ shipment line. You may want the supplier to ship the item in different units of measure depending on the quantity ordered. Purchasing defaults the unit of measure from the RFQ line. For amount based line types, the field is not applicable.
Enter the unit Price for the RFQ shipment line. Leave this field blank if you want the supplier to provide a price independent of the price you want. For amount based line types, the cursor does not enter this field, and the price is set to 1.
Enter the Last Accept Date.
Enter the Need-By date.
Select Firm to indicate that the bid is firmed.
The Approved check box indicates that there is an approved quotation shipment referencing this line.
To enter additional RFQ shipment information:
Select the More tabbed region in the RFQ Shipments window.
Enter the shipment number. Purchasing provides shipment numbers in increments of one.
Choose the Match Approval Level. The default is from the Purchasing Options window. See: Defining Default Options.
Two-Way - Purchase order and invoice quantities must match within tolerance.
Three-Way - Purchase order, receipt, and invoice quantities must match within tolerance.
Four-Way - Purchase order, receipt, inspection, and invoice quantities must match within tolerance.
Enter the Quantity Received Exception option. See: Defining Receiving Options.
None - Receipts may exceed the selected tolerance.
Reject - Receipts cannot exceed the selected tolerance.
Warning - The receiver gets a warning message, but receipts can exceed the tolerance.
Enter the Quantity Received Tolerance. The default is from the Receiving Options window. See: Defining Receiving Options.