Use the Distributions window to enter requisition distributions or to view distributions that Purchasing has automatically created for you. You can charge the cost of this requisition line to multiple Accounting Flexfields or update the default values you provided in the Requisition Preferences window. Note that if the line source type is Inventory, you cannot approve the requisition if you enter more than one distribution line.
To enter requisition distributions:
Navigate to the Distributions window by selecting the Distributions button in the Requisitions window. You begin in the Accounts tabbed region.
Enter the Quantity (Amount, if using Oracle Services Procurement) you want to distribute. The quantity must be in decimal format. Purchasing displays the quantity you have not yet assigned to an Accounting Flexfield. Multiple distribution quantities must total to the requisition line quantity.
Using decimal quantities in this field, you can easily distribute costs across distributions using percentages. For instance, you can have a simple quantity of one (1) on your requisition line. If you want to charge one Accounting Flexfield for 30% of the cost of the item and another Accounting Flexfield for 70% of the cost of the item, simply enter .3 and .7 as the respective quantities for the requisition distribution lines.
If you have a quantity different from one (1), you can use the Calculator to perform the arithmetic, as illustrated by the following example:
Your requisition line quantity is 5000
You want to charge 35% of the cost to a first Accounting Flexfield
You want to charge 65% of the cost to a second Accounting Flexfield
Simply enter (5000x35)/100 = 1750 as the quantity for the first requisition distribution and (5000x65)/100 = 3250 as the quantity for the second requisition distribution.
When you enter a Charge Account, Purchasing uses the Account Generator to automatically create the following accounts for each distribution:
Accrual: the AP accrual account
Variance: the invoice price variance account
If you are using encumbrance control, Purchasing also creates the following account for each distribution:
Budget: the encumbrance budget account
The Account Generator creates these accounts based on predefined rules. See: Using the Account Generator in Oracle Purchasing.
With one exception, you cannot create or update these accounts manually. If the requisition line destination type is Expense, however, you can change the default charge account supplied by the Account Generator.
Override the tax Recovery Rate for taxable items.
The recovery rate is the percentage of tax that your business can reclaim for credit. The recovery rate is based on the line in the Requisitions window and the setup in Oracle E-Business Tax .
You can change the recovery rate if the profile option eBTax: Allow Override of Recovery Rate is set to Yes. Depending on the setup in Oracle E-Business Tax, only certain recovery rates may be allowed.
You can choose to use a different recovery rate for different distributions, even if they use the same set of applicable tax.
For an overview of tax in Purchasing, see: Tax Information in Purchasing.
Enter the GL Date that you want to use when you reserve funds. You can enter a GL Date only if you set up your financials options to use encumbrance for requisitions. The Reserved check box indicates whether funds have been reserved. The default is the current date. See: About Financials Options.
If you enter a date that belongs to two separate accounting periods, Purchasing creates a journal entry in the first accounting period that contains this date. See: Controlling Purchasing Periods.
To view tax information:
After you have saved the document: Select Manage Tax from the Tools menu to see the recoverable and nonrecoverable tax for each line and distribution. See: Viewing Tax Information.
To release reserved funds:
If budgetary controls are enabled, select Unresrve on the Tools menu. See: To unreserve funds.
Project tabbed region:
If your organization has implemented products dependant on project tracking information, you will see a Project Information tabbed region. Enter the required information. For instructions, see: Project Tab.