After publishing a negotiation, the buyer can update information defined in the document if necessary. This update is called an amendment. Respondents are notified that the sourcing document has been amended and are required to review their previous response and resubmit it in accordance with the amendment. Amendments can be created anytime after the preview date/time (or open date/time, if no preview date/time was specified) and before the close date/time.
To create an amendment to a sourcing document:
On the negotiations summary page, select Create Amendment from the Actions menu. You go to the Create Header page. Notice that the negotiation number has now been given a suffix, for example, 12345,1. This suffix is incremented every time you create a new amendment for this document.
Note: If your negotiation is a very large negotiation, a concurrent program is generated to create the new version when you select Create Amendment. You can monitor the progress of this job from the Manage Draft Negotiations page. Once the draft has a Status of Completed Successfully, you can access it and update it as described below.
On the Create Amendment Header page, you must enter a new Description for the amendment and make any other header level attribute changes you need. Note that the negotiation Organization, Outcome and Style cannot be changed.
On the Create Amendment: Lines page, enter any line changes, additions, deletions, or updates to line information if necessary.
If there are price tiers, you cannot change the type of tiering allowed in the negotiation (for example, quantity-based breaks versus price breaks) however you can change the tier values for a particular line.
Change the negotiation rules on the Create Amendment: Controls page if necessary.
If Oracle Procurement Contracts is implemented, and there are clauses and deliverables defined to this negotiation, these can be changed on the Create Amendment: Contract Terms page.
You cannot add or delete suppliers on the Create Amendment Suppliers page during an amendment. To invite new suppliers, use the active negotiation's negotiation summary page.
You can review the new changes compared to the current active negotiation by clicking Review.
If you have approvers identified on the Collaboration Team on the Create Header page, you can submit the amendment for approval by clicking Submit for Approval on the review page. Approvers will receive notification that they need to approve the amendment. Once approved (or if approval is not required), the Submit button changes to Publish. Once you click Publish, no new responses can be received on the previous negotiation. All suppliers will be required to acknowledge the amendment and resubmit their responses to be eligible for award.
You can save the amendment as a draft at anytime during the creation process if you click Save Draft. Draft amendments are available on the Negotiations Home page if you click Drafts in the Manage Quick Links section.
Note: If your negotiation is a very large negotiation, a concurrent program is generated to create the new version when you click Publish. You can monitor the progress of this job from the Manage Draft Negotiations page. Note that once your job completes, it disappears from the Manage Draft Negotiations page and appears in Published Negotiations on the Negotiations Home page.