Once you have closed your negotiation and analyzed the responses you received, you can make your award decisions. There are several methods you can use when awarding business in a buyer's auction or RFQ:
You can award the entire negotiation to a single supplier (multiple suppliers if the outcome is a blanket purchase agreement),
You can award an individual line to a single supplier.
You can divide an individual line among multiple suppliers.
You can award alternate lines to a supplier.
You can award multiple active offers from the same supplier.
You can accept and use the decisions generated by the AutoAward feature.
You can download the responses into a spreadsheet, enter award information, and upload the spreadsheet back to the system.
Awarding an entire negotiation to a single supplier
You can easily award all the lines of a negotiation to a single supplier by selecting Award by Quote/Award by Bid from the Actions menu on the negotiation summary page. Awarding at the quote/bid level allows you to quickly enter your award specifications since you do not have to enter an explicit award decision for each line. All the lines on which the supplier quoted/bid are awarded to that supplier. Any lines the supplier did not quote/bid on are not awarded.
Awarding an Individual Line to a Single Supplier
You can award all the business for a negotiation line to single supplier by selecting Award by Line from the Actions menu on the negotiation summary page. If the supplier offered only a partial quote/bid, the supplier is awarded as many units as were quoted/bid. The remaining units remain unawarded.
Note: This award method is not available in large or very large negotiation.
Awarding Alternate Lines
You can award alternate lines to a supplier. The system enables you to view / analyze the alternate lines in the negotiation, and finally award the alternate lines to the supplier.
You can award each multiple active offer fully or partially. If lines are awarded from multiple active responses from the same supplier, they are consolidated and awarded in one award document. If the same line is awarded to more than one response, there will be a record for each award.
Dividing a negotiation line among multiple suppliers
If necessary, you can split a line between multiple suppliers. This happens often when none of the responses to a particular line offers to sell the entire quote/bid quantity asked for. For example, if you are looking to buy 100 monitors, and supplier A offers to sell 75 monitors for $600 each, but supplier B offers to sell 60 monitors for $500 each, you might wish to award supplier B the first 60 monitors and award the remaining 40 to supplier A.
Note: This award method is not available with large or very large negotiation.
Using the AutoAward feature
The AutoAward feature analyzes all the responses from suppliers who participated in the negotiation and generates award decisions based on the details of those responses. AutoAward decisions are based on the response ranking generated by the system.. While on the negotiation summary page, you can select View AutoAward from the Actions menu to see the award decisions made by AutoAward. On the AutoAward Recommendation page, you can see the information on AutoAward's decision. To see detailed information about AutoAward's decision (such as the winning responses picked by AutoAward and the quantity awarded to each), click "Show" in the Details column. You can use the AutoAward's decisions by clicking Accept Recommendation, the award decisions are saved as a draft and can be reviewed in the Award Summary page.
Note: This method is not available for large or very large negotiations.
Awarding by Spreadsheet
If your negotiation has many lines or complex lines having many attributes or cost factors, you may wish to download the responses you received to a spreadsheet file and save it locally. You can then access this file and review the responses offline. After you have made your award decisions, you enter this information into the spreadsheet and upload it back to the system .