Over the lifecycle of a purchase order, the supplier may communicate changes to values on the purchase order. These changes could be changes to the purchase order values themselves. If the purchase order represents a complex work project, the supplies may need to bill you at interim points during the life of the contract. In these cases, the supplier will create a work confirmation to notify you that a certain milestone has been reached, or a certain completion percentage has been performed. In either case, you need to acknowledge the change.
Route Change Requests to Requester
Buying organizations can route supplier change requests to the requester for approval. A routing rule may be created based on any combination of these attributes: promised date, shipment quantity, and price for non-catalog items. Using a Purchasing responsibility, navigate to Setup > Tolerance and Routing > Supplier Change Order.
Supplier change requests that meet the predefined rule are be routed to the requester for approval. When the requester does not have the appropriate approval authorization, the approval of the requester's approval hierarchy will be needed.
To acknowledge purchase order change requests:
The Change Requests page enables you to view purchase orders with outstanding change requests as well as purchase orders which have been rejected by suppliers. .
To view a list of purchase orders which suppliers have rejected, select Supplier Acknowledgement Rejections from the View menu and click Go.
To respond to supplier change requests:
From the iSupplier Portal Home page, click the Orders tab, and then click the Pending Changes subtab.
Select Change Requests Pending Response from the View menu and click Go.
Select the purchase order whose changes you wish to approve/reject, and click Respond to Changes.
On the Respond to Supplier Changes page, the values for the purchase order lines that have been changed by the supplier are displayed in the PO Details section. For any value that has changed, you can see the previous value and the new value, flagged with a green star.
To accept all the changes, click Accept All. To reject all changes, click Reject All.
Otherwise, for any changes you wish to address, select Accept or Reject from the Response menu. You can also enter text documentation in the Reason column. When finished, click Submit.
You will receive confirmation that your response to changes has been submitted.
To acknowledge a work confirmation:
On the Orders tab, click the Work Confirmations subtab.
On the Work Confirmations page, select Work Confirmations to Approve from the View menu and click Go.
Select the work confirmation you wish to view and click Respond.
The work confirmation may include one or more pay items for approval. Select the appropriate action from the Response menu. You can enter a note to the supplier (if you reject a pay item, a reason is required).
When finished replying to the pay items on the work confirmation, click Submit.