You can create advance shipment notices and advance shipment billing notices using award shipment lines.
To create advance shipment notices and advance shipment billing notices:
Click the Shipments tab, and then click Shipment Notices in the task bar directly below the tabs.
On the Shipment Notices page, click Create Advance Shipment Notices for an ASN or Create Advance Shipment Billing Notice for an ASBN.
Note: If you are creating an ASBN, all selected shipments must belong to the same operating unit.
Select either View Shipments Due This Week or View Shipments Due Any Time, and then click Go. Click Advanced Search to enter additional search criteria to perform a more restrictive search.
Select one or multiple award shipments, and then click Add to Shipment Notice.
Note: For partially funded CLM awards, you can create and ASNs or ABSNs to the extent of funded quantity.
On the Create Advance Shipment Notice or Create Advance Shipment Billing Notice page, enter the appropriate shipment line defaults.
Note: You can always add more shipments by clicking Add Shipments on the Shipments Line page.
You can enter the CLIN/SLIN line details once for all shipment lines if the details are common to all lines. To copy all default shipment lines, click Default to All Lines.
To split a shipment line, click the split icon in the Shipments in Advance Shipment Notice section, and enter Shipping Quantity for the original and new lines.
To remove a shipment click the remove icon in the Shipments in Advance Shipment Notice section.
Note: To display shipment details, click Show in the Shipment and Advance Shipment Notice section. To hide shipment details, click Hide in the Shipment and Advance Shipment Notice section.
If you would like to enter License Plate Number (LPN), Lot, or Serial Information, click the LPN/LOT/serial icon.
You can enter lot and serial information for shipment lines only if you define the item as a lot or serial controlled item. You will only be able to enter lot information if the item is lot controlled, serial information if the item is serial controlled, and both lot and serial information if your item is a lot and serial controlled.
To enter details for a lot and serial controlled item:
Enter lot information. If you would like to add additional lot attributes, click the lot attributes icon.
If you would like to enter serial details for the lot, click Show, and then enter serial information. If you would like to add additional serial attributes, click the serial attributes icon.
If you have more than one lot or serial controlled item, click Add Another Row.
If you have LPNs nested within each other, enter nesting details in the License Plate Configuration Details section.
Note: You may change the total shipment quantity on the LPN/Lot/Serial Detail page. The total shipment quantity entered should be equal to the total lot/serial quantity.
When you are finished entering your LPN/Lot/Serial details, click OK.
Click Shipment Headers. Enter the required ASN or ASBN information.
You can also enter other information. The information you enter at the header level is transferred to the line level. (However, changes you make at the line level override information at the header level).
If you are entering an ASBN, you must enter the following billing information:
Invoice number
Invoice date
Invoice amount
In the Remit-To site section, verify that the Remit To Site details are correct. If the Remit to Site details need to be changed, click Change, select the correct Remit To Site details, and then click Apply.
To preview the ASN or ASBN, click Preview.
Review the ASN or ASBN and click Submit.
In case of shipments belonging to an undefinitized line, for amount based lines, the value of Quantity Ordered field shows as Undefinitized, whereas the actual value for quantity based line is displayed. Please note that the user will not be able to ship more than the Funded Quantity in case the line is partially funded.