Over the course of a complex work project, various pay items defined for the contract come due. To notify a buyer that a pay item needs to be processed for a completed unit of work, you can create a work confirmation. For partially funded CLM awards, you can create work confirmations to the extent of the funded amount specified on the award.
To create a work confirmation:
Access the award.
On the Award Details page, select Create Work Confirmation from the Actions menu and click Go.
From the View menu, select either
Pay Items Due This Week
Pay Items Due This Month
All Pay Items
You can also enter and track the progress of the complex work using the following fields:
Previously Requested / Delivered
Previous Progress %
Current Requested / Delivered
Material Stored
Note: The Material Stored field allows the supplier to request a payment for material which has been purchased and stored on site for use. Using the work confirmation, the supplier can enter the requested amount based on work actually completed, and has an option for requesting payment for material purchased but not yet consumed in work.
Current Progress %
Total Requested / Delivered
Total Progress %
You can enter / update the values of the Current Progress % and Total Progress % fileds, they will be recalculated.
Click Go.
On the Create Work Confirmation page, select one or more pay items and click Next.
Enter a work confirmation ID.
If this work confirmation reflects a particular span of time, optionally enter performance period dates.
Accept the default or enter a value for Requested/Delivered. .
Update the Progress Percentage column, if appropriate.
Click Save to keep a draft work confirmation in the system. You can return tot he draft later for make further updates or submit it. When you have finished defining your work confirmation, click Submit. Once you click Submit, the approver is notified of the work confirmation and must approve it.
To view/update existing work confirmations:
You can view or update existing work confirmations.
From the Awards tab, click the Work Confirmations subtab.
From the View menu, select either
Last 25 Work Confirmations
Draft Work Confirmations
Rejected Work Confirmations
All Work Confirmations
The search results show the progress of the complex work award using the following columns:
Previous Requested
Previous Delivered
Current Requested
Current Delivered
Total Progress %
Click the work confirmation number to access and view the work confirmation.
You can select the work confirmation and click Update if you need to make changes to confirmation or address any issues with a rejected confirmation. You can modify details of a rejected work confirmation as well as add additional items.
If the confirmation has a status of Processing, Rejected, or Pending Approval, you can select the confirmation and delete it.
Note: Work Confirmations may be created by supplier users in iSupplier Portal, by buyers in the Buyer Work Center in Purchasing, or by iProcurement users in iProcurement.
If the pay items belong to an undefinitized line, for amount based lines, the value of Ordered field displays as Undefinitized, whereas the actual value for quantity based line displays. In any case, the user won't be able to ship more than what is funded in case the line is partially funded. If the supplier hasn not started supplying against an undefinitized amount based line, the value of field Progress (%) is shown as 0(zero). However, if the performance against an undefinitized amount based line has already started, the value of field Progress (%) is shown as Undefinitized. For Pay Items belonging to undefinitized amount based lines, the values for columns Current Progress as well as Total Progress are shown as Undefinitized. If a work confirmation consists of undefinitized lines, which in turn have Progress (%) as Undefinitized, the value of the field Total Progress (%) is Undefinitized. When correcting Work Confirmations, the value of fields Approved Amount and Corrected Amount is Undefinitized for undefinitized lines. The value of fields Approved Progress and Corrected Progress is Undefinitized for undefinitized amount based lines; however the actual values are displayed in case of quantity based lines.