Use the Journal Entry Description Details window to create the journal entry description that users see. Define the description content and the sequence in which it appears.
A journal entry description that uses sources that have values which vary by line cannot be assigned as a header level description.
Selected Fields in the Journal Entry Description Details Window
| Field | Description |
|---|---|
| Seq. | Number for ordering the elements of a description Use this field to quickly change the order of appearance of the journal entry description contents. |
| Constant | If Constant is selected in the Value Type field, enter text to be used in the journal entry description. For example, enter Check Number or Invoice Number. By defining several lines, users can use multiple sets of constant strings in the description definition. These can be concatenated with a source, as described in the Source field, and appear according to the sequence number of the line. |
| Source | Note that the source selected serves as a placeholder. When the journal entry is created, this source value is replaced with appropriate source content. For example, the source Supplier Name populates the journal entry description with the actual name of the supplier. The same logic applies if the source is an Accounting Flexfield segment. |
| Segment | Define which segment value appears in the accounting description. If a transaction chart of accounts is specified, the list of values for this field displays the name of all the segments. If there is no transaction chart of accounts specified, the list of values displays the flexfield qualifiers available in General Ledger. |
| Display Description | Displays the segment description for an accounting flexfield segment source. |