AutoAllocations is a powerful feature to automate journal batch validation and generation for MassAllocations, Recurring Journals, MassBudgets, and MassEncumbrances. From the AutoAllocation Workbench you can define AutoAllocation sets and submit them for processing. You can also schedule your AutoAllocation Sets to run in future periods based on General Ledger schedules you create. Use AutoAllocations to process journal batches you generate regularly, such as for month end closing.
You can create two types of AutoAllocation Sets:
Parallel: Parallel AutoAllocation validates and generates all the journal batches in your AutoAllocation set simultaneously. You can then post the generated journals to update your balances. Use any combination of MassAllocations, Recurring Journals, MassBudgets, or MassEncumbrances in your parallel AutoAllocation set.
Step-Down: You must create journal batches in a specific sequence when using Step-Down AutoAllocations. Order your journal batches so that the posted results of one step are used in the next step of the AutoAllocation set.
You can choose any combination of MassAllocations, Recurring Journals, MassBudgets, and MassEncumbrances. Step-Down AutoAllocation sets automatically validate, generate, and post all journals created by the process.
If you want the Step-Down AutoAllocation process to continue to the next step if a previous step fails to generate a journal batch, set the profile option GL AutoAllocation: Continue to Next Step if No Journal Created to Yes. See: General Ledger Profile Options.
You can incorporate Oracle Workflow to notify a specific individual or responsibility of AutoAllocation process results. You can also use Oracle Workflow to require approval from a specific individual or responsibility before the process posts generated journal batches. You can change the individual or responsibility contact for each step of the AutoAllocation set.
Note: Journal Approval, which also uses Oracle Workflow for notifications and approvals, is an independent subprocess that can be launched by AutoAllocations. The contact you specify for a step in the AutoAllocation Workbench is the Journal Approval contact. For more information, see Journal Approval Overview.
If the Step-Down AutoAllocation process fails, Oracle Workflow gives the contact individual or responsibility the option to roll back the process. Rollback cancels any generated journal batches and reverses any posted journal batches.
Note: You must enable the user profile option, AutoAllocation Rollback Allowed, for rollback to be an option if the AutoAllocation process fails.
The AutoAllocation Workbench gives you extended functionality in one window. You can:
Secure access to your AutoAllocation set definition with definition access set security. This excludes Oracle Projects Allocations.
Query defined Allocations or Recurring Journals batches to use in your Parallel or Step-Down AutoAllocation set if you have view access to the AutoAllocation set through your definition access sets or if the AutoAllocation set does not have definition access set security enabled.
Define your AutoAllocation set with allocations that contain multiple ledgers, as long as they share the same chart of accounts, calendar, and period type as your current data access set.
Drill down to view any batch definition form and create new journal batches to use in your AutoAllocation set.
Submit your AutoAllocation set.
Schedule your AutoAllocation set.
View the process status of your submitted AutoAllocation sets.
Note: Customizable processes are included in the Step-Down AutoAllocation process to meet your organization's specific needs. Should your organization change any workflow processes that are not designated customizable, Oracle support will be limited.