Use this window to define budget organizations or update existing budget organizations. You can review, assign, delete or copy ranges of Accounting Flexfields to your budget organizations. You must define at least one budget organization before you can enter budget amounts. If you have one or more budget organizations defined already, you can define an "All" budget organization that contains all of the Accounting Flexfields from all of the budget organizations you define. This all-inclusive budget organization is useful if you want one budget organization for budgeting to all accounts, or if you do not need specialized budget organizations now, but may want to add them later.
Prerequisites
Define your ledger using Accounting Setup Manager.
Your ledger must be assigned to an Accounting Setup that has a status of Confirmed using Accounting Setup Manager.
(Optional) Define definition access sets and assign them to Responsibilities if you want to secure use, view, or modify access to your Budget Organization
Navigate to the Define Budget Organization window.
Enter a Name and Description for your budget organization.
To define a new budget organization that includes only specific ranges of accounts, enter a unique name. Budget Organization names must be unique for a ledger. You can only have duplicate names across different ledgers.
If you have one or more budget organizations defined already, you can create a budget organization named "ALL" that automatically includes all accounts that are assigned to any budget organization. To do this, enter "ALL" as the budget organization Name.
Choose the ledger for your budget organization. You can choose any ledger that shares the same chart of accounts as your current data access set.
If you use reporting currencies (journal or subledger level), you can choose a reporting currency.
Enter the sort and display options.
The Ordering Segment is the account segment General Ledger uses to sort accounts when you review the budget organization assignments, and when you use the Enter Budget Amounts and Enter Budget Journals windows.
Specify the Display Sequence for your account segments. You can use this sequence to change the order of your account segments on the Enter Budget Amounts and Enter Budget Journals windows. For each segment, enter a unique sequence number from 1 to n, where n is the number of segments in your account.
Enter Effective From and To Dates if you want to set a specific range of time when you can use this budget organization.
Assign accounts to the budget organization.
To assign ranges of accounts to the budget organization, choose Ranges. See Assigning Account Ranges to a Budget Organization.
To copy account ranges from an existing budget organization for the same ledger, choose AutoCopy. See Copying Account Ranges from an Existing Budget Organization.
If you are creating an "ALL" budget organization, you do not need to assign accounts.
(Optional) Select the Enable Security checkbox to apply definition access set security to your Budget Organization.
Definition access sets are an optional security feature that allows you to control access to your General Ledger definitions. For example, you can prevent certain users from viewing, making changes, or using your Budget Organization for budget entry
If you do not enable security, all users will be able to use, view, modify, and delete your Budget Organization.
If the Assign Access function is available for your responsibility, the Assign Access button will be enabled once you check the Enable Security check box. Choose the Assign Access button to assign the definition to one or more definition access sets with the desired privileges.
For more information, see Definition Access Sets.
If the Assign Access function has been excluded from your responsibility, you will not be able to view the Assign Access button in the Define Budget Organization window. You can still secure the Budget Organization by checking the Enable Security check box, but only definition access sets that are AutoAssigned will be automatically assigned to this Organization. See your System Administrator for more information on Function Security.
Save your work. General Ledger launches a concurrent process to assign the accounts.
After the concurrent process finishes, run the Budget Organization Listing report to check your work.