Use the Resource Bookings page to book resources for catalog objects such as classes, sessions, forums, and chats and to create supplemental bookings. For catalog objects, you can also book resources by accessing the object from the Catalog and selecting the Resource Booking link or, for classes, the Resource Checklist page.
Note: Ability to book resources for category forums, category chats, classes, class forums, class chats, and class sessions depends on access to the category. See: Administrator Groups
You can book relevant resources that are available for the booking period you have specified. Resources that are already confirmed at any time during the period you specified do not appear unless the resource type allows overlapping bookings. The selected resources receive an initial booking status of Planned. If the resource type does not allow overlapping bookings and the selected resource has an overlapping booking, you cannot change the booking status to Confirmed.
You can book resources for a specified period or for the entire booking period of a class by selecting Book For Entire Period. For example, a class may require two venues for two different sessions conducted at different times on the same day. You can decide not to book the venue for the entire day, which makes the venue available for booking for the other session at a different time on the same day. The Display to Learner field enables learners to view resources booked against a catalog object when they view the object details from the learner interface. The Maximum Usage field enables you to specify the maximum number of learners who can use a resource (such as a venue).
Note: When you book a resource against a session, it must have an end date equal to the session date or later. If you need to book the resource for some time prior to the session start, create a supplemental booking.
When you book a resource of the type venue, the application automatically identifies the venue as the primary venue, provided that a primary venue does not already exist. You can designate only one primary venue for a class, but you can change the primary venue.
This automatic designation does not prevent you from assigning multiple venues to a class, but it does reduce the chances that no venue is defined as primary.
If you delete a primary venue and save without identifying another venue as the primary, a warning message appears. This message does not, however, prevent you from saving your changes.
You can make a resource unavailable for booking by creating supplemental bookings, for example, to account for instructor holiday or illness, or room unavailability. When you create a supplemental booking, you do not book the resource against any object.
By definition, you can use each named trainer (instructor) or venue (room) for only one scheduled class at a time, so the application prevents you from creating overlapping bookings for those resource types.
Check Allow Overlapping Booking to enable overlapping bookings for any other non-unique resources. The application assumes you have an unlimited stock of such resources, such as books or overhead projectors, so you may need to keep track manually, should you allow overlapping bookings.