To terminate an employee:If an employee is leaving your enterprise or agency, you terminate him or her in the Terminate window.
The ex-employee's records remain in the application. You can reinstate, or rehire, the person to create a new period of service.
Be aware that many Oracle Applications work with employees as of dates in the future. This means that any future date terminations you enter here will be reflected and the employee with the future dated termination will not be available in such cases. You should take this into account when dealing with terminations where the end date is a sensitive piece of information.
The Final Process date is the last date on which you can process payments for a terminated employee, if you are using Oracle Payroll. To process unanticipated late payments or to make corrections, you can change the Final Process date, provided the new date does not conflict with other information held for the employee.
See: Updating an Employee's Final Process Date
Note: If you perform a back-to-back rehire an ex-employee person type will not be recorded for the employee's first period of service. This is because there is no period of time when the employee exists as an ex-employee.
You can also reverse a termination reinstating elements assigned to the employee prior to termination action being taken.
Note: If you mistakenly add someone to the application or you want to remove all records for an ex-employee, you can delete the person in the Delete Person window. However, you cannot delete an employee whom Oracle Payroll has processed in a payroll run.
See: Deleting a Person from the System
If you mistakenly hire an applicant, you can cancel the hire in the Person window.
See: Canceling a Hire
To terminate an employee:Enter the reason for the termination. You can define valid reasons as values for the Lookup Type LEAV_REAS. This is an optional step.
Note: When you enter the termination reason of deceased and an actual termination date, if an employee's date of death has not been entered in the Other Information tabbed region of the People window, it is set to the actual termination date.
Select the Further Information field and specify the Social Security Leaving Reason. Valid values are:
Business Closing (Out of Business)
Contract Ending
Death
Employment Abandoned
Voluntary Separation
Other
Note: The Social Security agencies consider some transfers as a termination and rehire (such as when transferring across GREs). During these transfers do not use the Terminate window. Instead, perform the transfer normally in the Assignment window and then provide a Social Security Leaving Reason in that window's Social Security Affiliation tabbed region.
Enter the termination dates. Only the Actual date is required. This is the date when the employee's person type changes. The Notified and Projected dates are for information only. The Last Standard Process date is the last date for normal processing. The application closes the element entries on the Last Standard Process date, the Actual date, or Final Process date, depending on how you have defined the elements.
For the Final Process date:
If you need to process pay for the employee after his or her termination, set the Final Process date later than the Actual date, or leave it blank.
If you do not need to continue processing, set the Final Process date to the Actual date.
Note: The Final Process field is enabled at all times, you can change the value subject to other information held for the employee.
Select a terminated user person type in the Type field.
Note: The Type field is only enabled when the Actual date is entered for the first time. When you enable the Type field it is populated by the default value for your system person type of Ex-employee.
The person type you select is assigned to the person's record following termination. The person type is displayed as the Actual date plus one day.
Select a terminated assignment status in the Status field.
Note: The Status field is only enabled when the Actual date is entered, the Final Process has not been entered or the Final Process date has been entered but is different to the Actual date. When you enable the Status field it is populated by a default value.
The terminated assignment status you select is used for the primary assignment. This assignment status is displayed as the Actual date plus one day. If you update the primary assignment status the termination window will still display the status as the Actual date plus one day.
When the information is complete, choose Terminate to complete the termination.
Provide a Social Security Leaving Reason.
Generate the former employee's Format 37.