To process a Mass Locality Adjustment:When the Office of Personnel Management issues changes to locality rates, you can process a Mass Locality Adjustment for employees who occupy positions located in affected locality pay areas and whose basic salary remains unchanged. When you process a locality adjustment, the pay calculation applies the new locality percentage using the existing basic salary value to calculate the locality amount. The Senior Executive Service members are ineligible for Locality Pay and the Preview window does not list these employees.
Use the Mass Salary Locality Adjustment window to process a locality adjustment action.
To process a Mass Locality Adjustment:In the Find Mass Salary window, click New to start a Mass Salary action, or query an existing mass salary action.
Enter the criteria: a unique Name, Effective Date, and applicable Locality Area.
The list of values for Locality Pay Area Code contains the Locality Pay Areas available as of the effective date. You can select a locality pay area code between 02 and 98.
As Additional Criteria, choose the Organization, Agency Code, Subelement Code, Personnel Office ID, and Duty Station from the list of values for each field.
Note: The volume of records affects the amount of time it takes to display the Preview run results. You can shorten this time by processing employees in batches. Enter Additional Criteria to restrict the selection.
Save your results.
The Status field indicates the phase of the process. The status remains Unprocessed until you execute the action (Submitted) and the application creates an RPA (Processed). If there is an error in executing the action, the Status field changes to Error.
See: Error Handling.
Click LACs/Remarks and select the applicable Legal Authority Codes and Remarks from the list of values.
You can also insert Remarks by choosing the ZZZ code.
Click Preview to view the run results.
The Preview window lists all employees who meet the criteria as of the effective date, displaying old and new pay information for them and the pay table identifier used to calculate the pay. The application also lists employees on Retained Grade, determining their eligibility based on the PRD and Retained Grade Pay Plan.
If the amount that the employee is entitled to receive exceeds the salary pay cap, the application sets the Total New Salary at the capped limit and displays a message in the Comments field.
Deselect the employees to exclude from the mass action.
You can select and deselect multiple records at a time:
To select all the employee records, choose All from the Selection list. You can then manually deselect the records that you do not want the application to process.
To deselect all the employee records, choose None from the Selection list. You can then manually select the records that you want the application to process.
To have the application select a few records from the list of retrieved employee records, deselect the records you want processed, and choose Invert from the Selection list. The application selects the previously deselected records, and deselects the remaining records.
The application displays the Comments field where you can enter a reason for excluding that person or position.
Save your results.
When you are ready to run the final results, click Execute button the Final Mass Salary window.
Additional Information: Alternatively, you can execute the actions from the Concurrent Manager, as described in Running the Final Action
On the effective date, the application updates the database with the new pay information. If more than one salary action occurs on the same effective date for an employee, the application processes the NOAC with the highest priority and returns the other NOACs to the person who submitted the RPA for update to the database.
See: Order of Processing
For current and retroactive actions, you may wish to update the RPAs to the database before your normally scheduled Process Future Dated RPA concurrent manager process runs, so that users can begin processing actions based on the new values in the employee records.
Print the required reports.
You can print a list form of all employees or individual Notifications of Personnel Action in either list or standard form.