To process a Mass Percent Pay Adjustment:Increasingly HR administrators pay federal employees based on pay for performance systems and not on incremental salary schedules based on pay plan, grade and step. To further support pay adjustments for these employees and for employees paid by the Senior Executive Service (SES) Performance Based Pay System, agencies can grant percentage increases as a mass pay adjustment. Where there is more than one grade for a given pay plan, HR administrators can specify different percentages for each grade.
Use the Mass Salary Percent Pay Adjustment window to process a percent pay adjustment action.
To process a Mass Percent Pay Adjustment:In the Find Mass Salary window, choose New to start a Mass Salary action, or query an existing action.
Enter the criteria: a unique Name, the Pay Table ID, the Effective Date, and the Order or Directive and date that authorized the Mass Salary action.
You can choose a pay table that came with the product or one defined by your agency.
As Additional Criteria, choose the Organization, Agency Code, Subelement Code, Personnel Office ID, and Duty Station from the list of values for each field.
Note: The volume of records affects the amount of time it takes to display the Preview run results. You can shorten this time by processing employees in batches. Enter Additional Criteria to restrict the selection.
Enter the Pay Plans, Pay Rate Determinant codes (PRDs), and the Percent increase that applies to the pay table and the salary adjustment.
To specify different percentages for each grade
If the overall percent does not apply to each grade for the Pay Plan/Pay Rate Determinant, you can enter separate percent increases for each grade.
Click Grade/Percent to display the grade percent details for the pay plan.
Enter a different percent for the applicable grades, and click OK.
After you display the Grade/Percent dialog, you can no longer change the value in the Increase Percent field.
Save your results.
Click LACs/Remarks and select the applicable Legal Authority Codes and Remarks from the list of values.
You can also insert Remarks by choosing the ZZZ code.
Click Preview to view the run results.
The Preview window lists all employees who meet the criteria as of the effective date, displaying old and new pay information, and the pay table identifier used to calculate the pay.
The application also lists employees on Retained Grade, determining their eligibility based on the PRD and Retained Grade Pay Plan.
Note: If an employee's retained grade pay table corresponds to the selected pay table, but the employee's retained grade expires before the effective date of the pay adjustment, the US federal process log lists the record. After reviewing the entry, if appropriate, terminate the employee's grade retention and establish the pay retention or other entitlement, and then manually process an RPA pay adjustment for that person.
If an employee qualifies for a different percent increase, you can override the default percent entered in the criteria with the appropriate percent in the Preview window.
If the amount that the employee is entitled to receive exceeds the salary pay cap, the application sets the Total New Salary at the capped limit and displays a message in the Comments field.
Deselect the employees to exclude from the mass action.
You can select and deselect multiple records at a time:
To select all the employee records, choose All from the Selection list. You can then manually deselect the records that you do not want the application to process.
To deselect all the employee records, choose None from the Selection list. You can then manually select the records that you want the application to process.
To have the application select a few records from the list of retrieved employee records, deselect the records you want processed, and choose Invert from the Selection list. The application selects the previously deselected records, and deselects the remaining records.
The application displays the comments field where you can enter a reason for excluding that person or position.
Save your results.
The Status field indicates the phase of the process. The status is Unprocessed until you execute the action (Submitted) and the application creates an RPA (Processed). If there is an error in executing the action, the Status field changes to Error.
See: Error Handling.
When you are ready to run the final results, click Execute from the Final Mass Salary - Percent Pay Adjustment window.
Note: Alternatively, you can execute the actions from the Concurrent Manager. See: Running the Final Action
On the effective date, the application updates the database with the new pay information. If more than one salary action occurs on the same effective date for an employee, the application processes the NOAC with the highest priority and returns the other NOACs to the person who submitted the RPA for update to the database.
See: Order of Processing
For current and retroactive actions, you may wish to update the RPAs to the database before your normally scheduled Process Future Dated RPA concurrent manager process runs, so that users can begin processing actions based on the new values in the employee records.
Print the required reports.
You can print a list form of all employees or individual Notifications of Personnel Action in either list or standard form.