To process a Mass Realignment action:You can process Mass Realignments when you need to update Organization details in one or more positions, such as OPM Organizational Component, Agency or Subelement codes, Office Symbol, or Organization Function Code. You can perform a Mass Realignment within the same agency or organization. When you process a Mass Realignment, the application retrieves all valid positions: those vacant and occupied positions that have a Hiring Status of Active or Proposed as of the effective date.
Use the Mass Realignment window.
To process a Mass Realignment action:Complete the selection criteria.
Enter a unique name, an effective date, and specify the appropriate selection criteria, including source and target information. You can set the selection at the organization or position level. Choose:
Organization: the application realigns all positions within the organization
Organization and organization hierarchy: the application realigns all positions in the organization hierarchy, starting at the hierarchy level at which the organization is placed
Position and position hierarchy: the application realigns all positions in the position hierarchy, starting at the hierarchy level at which the position is placed
Save your results.
Click the Position Details button and enter the data that applies to the positions that you are realigning to the Target Organization.
Click the LACs/Remarks button and select the applicable Legal Authority Codes and Remarks from the list of values.
You can also insert Remarks by choosing the ZZZ code. See: Entering Remarks and Legal Authority Codes
Click the Preview button to view the run results.
The Preview window lists vacant and occupied positions as of the effective date, excluding employees whose approved and updated actions convert, reassign, or promote them to another agency prior to the effective date.
Deselect the employees or vacant position (realignment) to exclude from the mass action.
You can select and deselect multiple records at a time.
To select all the employee records, choose All from the Selection list. You can then manually deselect the records that you do not want the application to process.
To deselect all the employee records, choose None from the Selection list. You can then manually select the records that you want the application to process.
To have the application select a few records from the list of retrieved employee records, deselect the records you want processed. Choose Invert from the Selection list. The application selects the previously deselected records, and deselects the remaining records.
The application displays the comments field where you can enter a reason for excluding that person or position. See: Deselecting Employees from Mass Actions
Save your results.
Where necessary, change the default target Position Details for an individual employee or position.
When you are ready to run the final results, click the Execute button on the Final Mass Realignment window.
Additional Information: You can also run the final mass action from the Concurrent Manager by choosing Process Mass Realignment. See: Running the Final Action
When you run the final process, if the action is current or retroactive, the application selects the employees based on the eligibility criteria, generates RPAs, and updates the database. If it is a future effective action, when the effective date is reached, the application selects the employees based on the eligibility criteria and generates the RPAs and updates the database. The application also:
Realigns vacant and occupied positions to the target organization
Updates the Assignment information
Updates the occupied and vacant position information with the information entered for Position Details
Print the required reports.
You can print a list form of all employees or individual Notifications of Personnel Action in list or standard form. See: Printing Mass Action Reports
After the Realignment action, you can add the positions and organizations to existing hierarchies or build new hierarchies to represent the reporting relationships.