Use the Credit Cards window to define the credit cards distributed to your employees. Enter an employee name and credit card number, and assign a card profile.
Enter Card Profiles. See: Profiles Window.
To define a credit card:
In the Credit Cards window complete the information for each credit card holder. The following fields are required:
Card Program
Card Member Name
Card Number
Employee Name
Profile Name
The remaining fields are for your reference only. For detailed information on any field, see: Credit Cards Window Reference.
Save your work.
Card Program. The card program you are assigning to the credit card. If the card type of the card program is Supplier, then these fields are protected against update: Card Member Name, Employee Name, Employee Number, Department Name, Date of Birth, Mother's Maiden Name, National Identifier, and the Physical Card Issued check box.
Card Member Name. The card holder's name, as it appears on the credit card.
Card Number. The number on the credit card.
Employee Name. Card holder's name as it appears in the Enter Person window.
Expiration Date. Expiration date of the credit card.
Department Name. Name of employee's department or enterprise as it appears on the card.
Date of Birth. Payables displays the employee's date of birth. This value defaults from the Enter Person window.
Mother's Maiden Name. Maiden name of card holder's mother. For identification purposes.
National Identifier. Tax Identification Number (TIN) for an employee.
Card Description. Description of the credit card.
Inactive On. Date on which this credit card will no longer be available for use during expenses entry. If transactions are already available for expenses entry, the credit card account will continue to appear till the transactions are submitted on expense reports.
Once the credit card is no longer available during expenses entry, it will continue to be available on the credit card transactions history pages.
For travel cards programs, the card profile will continue to appear even when no transactions are available for selection on expense reports. Moreover, the credit card validation program will not mark travel card transactions as invalid, even if the transaction date is after the Inactive On date of the card profile.
Maximum Amount Per Transaction. If you want to override the card holder's authorized amount per transaction, enter the maximum authorized amount. In a future release, this value will override any amount per transaction restrictions you may have set in the Profiles window.
Maximum Amount Per Period. If you want to override the card holder's authorized credit limit per billing period, enter the authorized maximum amount. In a future release, this value will override any amount per period restrictions you may have set in the Profiles window.
Physical Card Issued. Check this option if a physical card has been issued to the employee.
Paper Statement Wanted. Check this option if the card holder wants to receive a paper statement from the card issuer.
Supplier Information. This region is for use with Oracle iProcurement only.