Use the 1099 Supplier Exceptions Report to review suppliers with inaccurate or incomplete 1099 income tax information. You can run the 1099 Supplier Exceptions Report before you submit your 1099 reports to identify suppliers that Payables will treat as exceptions in your 1099 reports. You can correct these supplier exceptions in the Suppliers window. You should submit the 1099 Supplier Exceptions Report for each of your tax reporting entities.
Payables lists the supplier name, supplier number, tax identification number, tax reporting site, state, and exception. Payables sorts this report first by supplier name and then by exception. A supplier is listed once and all exceptions under it. Since changes that need to be made are done at the supplier level, we group accordingly. Payables includes a legend at the end of this report that describes each exception.
You submit this report from the Submit Request window. See: Submitting Standard Reports, Programs, and Listings.
Reporting Entity. The name of the tax reporting entity for which you want to list 1099 supplier exceptions.
From/To Payment Date. If you want to limit the report to suppliers who received any payments during a date range, then enter the range. This is useful if you want to ensure that your supplier information is accurate for a specific tax reporting year. If no dates are entered, then the report will list all suppliers with 1099-related exceptions, even if no payments have been made to those suppliers.
Taxpayer ID. The tax identification number (TIN) for the supplier.
Tax Reporting Site. The name of the site that you define in the Supplier Sites window as the tax reporting site for the 1099 supplier.
State. The state for the supplier tax reporting site address.
Exception. The reason why this supplier was included in this report. A supplier can have the following exceptions:
Duplicate TIN. This supplier has a duplicate tax identification number.
Foreign Supplier. Payables will designate this supplier as Foreign in the 1099 Electronic Media report. You define a supplier as foreign for income tax reporting purposes in the Organization Type field in the Tax Reporting region of the Suppliers window.
No Tax Reporting Site. This 1099 supplier does not have a tax reporting site defined.
Non-Standard State. This supplier has a non-standard state abbreviation for its tax reporting site.
Non-Standard TIN. This supplier has a tax identification number that is longer or shorter than 9 digits and/or contains nonstandard separator characters.
Null Address Element. This 1099 supplier has a tax reporting site that does not have an address, city, or postal code defined.
Null Foreign Address. This foreign supplier has a tax reporting site that does not have an address or country defined. You define a supplier as a foreign supplier in the Organization Type field in the Tax Reporting region of the Suppliers window.
Null Organization Type. This 1099 supplier does not have an organization type defined.
Null State. This supplier does not have a state abbreviation for its tax reporting site.
Null TIN. This supplier does not have a tax identification number.