Use the Prepayment Remittance Notice to print a notice to a supplier with information regarding the prepayments you have applied to invoices for the supplier. The notice informs a supplier that the supplier will not receive a payment or will receive a reduced payment as a result of a prepayment application.

The notice lists the prepayment invoice number, application date, amount applied, invoice number to which the prepayment was applied, and the remaining invoice amount. This amount will be zero if you applied a prepayment amount equal to the invoice amount. In this way, you can inform a supplier that the supplier should not expect any payment on this invoice.

Payables prints the notice in the preferred language of the supplier, based on the language you specified in the Language field for the supplier in the Supplier Sites window.

You can customize this notice. See: Customizing Your Supplier Letters.

Report Submission

Payables prints the Prepayment Remittance Notice for a supplier if you select the print option while applying prepayments to invoices for the supplier.

You can submit the Prepayment Remittance Notice for a range of suppliers or prepayment from the Submit Request window. See: Submitting Standard Reports, Programs, and Listings.

Selected Report Parameters

You should enter a value in one or more of these report parameters to limit the number of prepayment remittances that Payables prints. If you do not enter any report parameters, Payables prints a remittance for each prepayment you have entered in Payables.

Supplier Name.

Invoice Num.

Prepayment Num.

Start/End Date. Payables prints a prepayment notice for all invoices with invoice dates on and between the Start Date and End Date you specify.

Enter the following information for the letter signature block:

Name of Sender.

Title of Sender.

Phone of Sender.