Use this window to set control options and defaults used throughout Payables. You can set defaults in this window that will simplify supplier entry, invoice entry, and automatic payment processing. Although you need to define these options and defaults only once, you can update most of them at any time to change controls and defaults for future transactions.

Defining Payables Options

Prerequisites

• Define your chart of accounts. See: Defining Your Chart of Accounts.

• Define your Financials options. See: Financials Options.

• Define your payment terms. See: Payment Terms.

• Define your currencies. See: Currencies Window, Oracle E-Business Suite System Administrator's Guide.

• Carefully consider your settings for the following options because most settings for these options are irrevocable once the system records accounting information based on these options, and you would need to reimplement your Payables system to reset them:

  • Accounting Methods: Primary Accounting Method, Secondary Accounting Method.

    Note: These accounting methods are defined in Oracle Subledger Accounting. See: Accounting Methods Builder Overview

  • Payment Accounting: Account for Payment

  • Payment Accounting: Account for Gain/Loss

  • Payment Accounting: Calculate Gain Loss

  Also, carefully consider the following setting. Resetting it after the system creates accounting information can make the accounting process slower:

  • Accounting Methods: Automatic Offset Method

Supporting Supplier Attributes in Payables Options for Oracle Payments

In Release 12 with the introduction of MOAC there are multiple operating units attached to a single responsibility. The supplier-based attributes are moved to Payables system setup from Financials and Payables Options and is not Operating Unit-specific. These supplier-based attributes defaulted from Payables system setup to Suppliers. With this change in the Supplier defaulting model in R12, the flexibility to default supplier attributes by operating unit is lost. Customers who operate in the global level and with multiple operating units are facing problem with system level supplier defaulting.

For customers to have flexibility to have operating unit-specific defaulting, certain supplier attributes have been provided in the Payables Options. From Payables Options, supplier attributes default to the supplier site level (which is Operating Unit striped) during site creation. If no value is defined in the Payables Options then the attribute value default from the supplier.

Following Supplier attributes are added in the Payables Options for Supplier Site level defaulting:

• Invoice Currency

• Pay Group

• Terms Date Basis

• Pay Date Basis

• Payment Terms

A new tab, Supplier, is added in the Payables Options window in the Payables Responsibility, that has supplier payment attributes, Invoice Currency, Pay Group, Terms Date Basis, Pay Date Basis and Payment Terms.

To define Payables options:

1. In the Payables Options window, select each region that contains the options you want to define. Refer to the window references below for detailed information on any field:

   • Accounting Option

   • Currency

   • Tax Reporting

   • Invoice

   • Approval

   • Matching

   • Interest

   • Expense Report

   • Payment

   • Withholding Tax

   • Supplier

   • Reports

2. Enter or change option values.

3. Save your work.