Adjusting General Ledger Dates

If the GL Date in a Closed Period field for your batch source is set to 'Reject' and you pass a general ledger date that is in a Closed or Not Opened period, AutoInvoice will reject the line.

If the GL Date in a Closed Period field for your batch source is set to 'Adjust' and you pass a general ledger date that is in a Closed period, AutoInvoice changes the date to an open or future enterable period. If the invoice does not use rules, AutoInvoice enters a GL date using the logic described in Determining Dates.

If the invoice uses either the Bill in Advance or Bill in Arrears rule, AutoInvoice adjusts the GL date using the following rules in the order listed:

  1. AutoInvoice uses the last day of the prior period, if this period has a status of Open.

  2. If a prior period with a status of Open does not exist, AutoInvoice uses the first day of the first subsequent period that has a status of Open.

  3. If an Open period does not exist, AutoInvoice uses the first day of the first subsequent period that has a status of Future. If there is more than one subsequent period with a status of Future, or if it cannot find a future period, AutoInvoice cannot adjust the general ledger date, and the line is rejected.

Related Topics