Applications Field Reference

This section provides a brief description of some of the fields in the Applications window.

Activity: The receivable activity for this application. Receivables uses the receivable activity to derive the accounting for this application. You cannot enter an activity when applying receipts to transaction numbers.

Allocated Receipt Amount: The amount of the receipt to apply in the receipt currency. This field is used for cross currency receipt applications.

Amount Applied: The amount of the receipt to apply in the transaction currency. This field is used for cross currency receipt applications.

Application Reference Number: If you are using Oracle Trade Management, then the Reference Number is the claim number.

If this application line was made to a refund activity, such as Credit Card Refund, then this column holds the miscellaneous receipt number that was created to generate the customer refund. See: Credit Card Refunds.

If this application line was made to the Prepayment application type, then this column indicates the number of the transaction, such as the order number, that generated this prepayment.

Application Reference Reason: Select a reason for this claim (both short payments and overpayments) from the list of values in this field. This field is used for integration with Trade Management only.

You can also use this field to indicate why you are performing any manual receipt activities.

Application Reference Type: To create a claim, select Trade Management Claim from the list of values in this field.

If this application line was made to a refund activity, such as Credit Card Refund, then Receivables populates this field with Miscellaneous Receipt.

If this application line was made to the Prepayment application type, then this column indicates where the prepayment originated, such as from Order Management.

Apply Date: The apply date to assign to this receipt application. If the receipt date is later than the current date, the default is the receipt date; otherwise the default is the current date. You cannot change this date after you save this application.

Apply To: The identification number of the transaction to which you want to apply this receipt. You can enter receipt applications against items that have GL dates in future accounting periods. When you use the list of values to select the transaction to which to apply this receipt, Receivables displays one choice for each installment of an invoice.

You can enter a balance forward bill number and Receivables will find all the transactions that are associated with this balance forward bill. You can then apply payment to the individual invoices within the balance forward bill. The total balance of the balance forward bill is thus reduced by the amount of the payment. See: Balance Forward Billing.

You can also apply receipts against other open receipts. See: Receipt-to-Receipt Applications.

The Apply To list of values also displays other types of applications that you can make in this window:

Cash Claims: The amount of the receipt that you have placed in claim investigation.

This total represents only noninvoice-related claims, which Receivables views as open cash. Noninvoice-related claims are similar to unapplied or on-account cash; further action is required on the receipt before this receipt is fully applied. These action points are thus represented in the same area of the Applications window.

For invoice-related claims, however, further action is required on the transaction. The Cash Claims total, therefore, does not include open invoice-related claims.

This field is for users of Trade Management only.

See: Working with Claims.

Customer Reason: The customer's reason for a payment discrepancy.

This column is a hidden folder field, and is used by Trade Management.

Customer Reference: Customer-supplied information, if AutoLockbox determines that the transaction number is invalid.

This column is a hidden folder field, and is used by Trade Management.

GL Date: The date on which to post this application to your general ledger. The default is the current date, the receipt GL date, or the invoice GL date, whichever is latest. If the default GL date is in a closed or future period, Receivables uses the first date of the most recent open period. Receivables lets you enter multiple applications for a single receipt that have different GL dates. The GL date of this application cannot be earlier than the GL date of the receipt or the GL date of the invoice.

Installment: The installment number of this transaction.

Line: The line that you enter is for reference only. Receivables does not update the remaining amount due for a line when you apply a receipt against it.

When you apply a receipt against an invoice and specify one of its lines for the application, Receivables updates the balance due for the entire invoice by the amount of the receipt application.

Or, apply receipts to specific transaction lines by choosing Apply in Detail. See: Applying Receipts in Detail.

On Account: The amount of the receipt that you have placed On Account. When you place an amount On Account, Receivables automatically updates the Unapplied and On Account fields.

Original Transaction Reference: The number of the document that this receipt amount was originally applied to.

For example, if this application line was applied to a transaction, but was later unapplied and reapplied to a special refund activity, then this column holds the original transaction number. See: Credit Card Refunds.

Receivables automatically populates this column with a non-modifiable value.

Original Transaction Reference Type: The type of the document that this receipt amount was originally applied to.

Prepayments: The amount of the prepayment application.

Reference Reason: The claim reason, translated from the customer's original reason into the deploying company's reason code (used by Trade Management).

Transaction Code: Transaction codes are typically used by U.S. federal government customers to produce both proprietary and budgetary accounting entries for a given transaction. This feature is available only in public sector installations.