Receivables lets you generate statements that are specific to individual customer billing locations. A statement will indicate if the location of an included transaction differs from the billing location by putting a note on the line following the transaction.
For more information, see: Statements.
Prerequisites
To include late charges on statements, generate late charges.
Navigate to the Print Statements window.
Select an operating unit.
Enter a print Option. Choose from the following:
Print Statements: Print statements for either a specific customer, customer site, or all of the customers and customer locations that have the statement cycle that you specify in their credit profiles. This option includes activity from the last statement date to the current statement date.
Print A Draft Statement: Print a draft statement for a customer or site to review before sending it to this customer.
Reprint Statements: Reprint any statements that you have previously printed.
Enter the aging Bucket to use. You can only select active aging buckets that have a type of 'Statement Aging.' See: Aging Buckets.
Enter the Customer name or Number and the billing Location for this submission. Alternatively, you can specify a customer name range or customer number range.
Note: You can enter either a customer name range or a customer number range but not both. When you enter a customer name or number range, the location field is disabled and the statement cycle does not default.
If you do not select a customer, then:
Receivables will print statements for all customers for the statement cycle that you specify, and
You cannot enter a value for either the Transaction Type or Primary Salesperson parameter.
Suggestion: To print statements for all customers by transaction type or by salesperson, submit a subsequent request using the Reprint Statements option. To conserve paper, do not send the first request to a printer.
Enter a statement Cycle. The default is the cycle you specified in this customer's profile class. See: Customer Profile Classes.
If you are printing a draft statement, enter an As of Date. This date determines the transactions to include in your draft statement. The default is today's date.
Enter the Statement Date for this submission. When you enter a statement cycle, the default statement date is the next available statement date for this cycle. You can choose another date from the list of values.
Note: Statement dates that you defined but chose to skip will not appear in the list of values. See: Statement Cycles.
To include only specific transactions in this statement, enter a Transaction Type.
This field is not enabled when printing statements for all customers for a specific statement cycle.
Note: All On-Account and Unapplied receipts appear on the statement that you print. Since On-Account and Unapplied receipts are not linked to any transactions, they cannot be excluded from the statement because of transaction type.
To include only transactions assigned to a specific salesperson, enter a Primary Salesperson and a range of Customer Name or Customer Numbers.
This field is not enabled when printing statements for all customers for a specific statement cycle.
To use the bitmapped, graphical version of Oracle Reports 2.0 to print your statement, check the Bitmapped box.
To print a standard message on your statement, enter the Name of the standard message, or select from the list of values. You can only select messages that have start and end date ranges that include the current date.
Save your work. Receivables assigns this submission a unique Request ID. You can use this number to check the status of your request in the Requests window.
Note: Receivables creates your statement output file and requires that you send this file to your printer using your operating system's landscape print command. When you send this file to your printer, Receivables prints one sample page of Xs to show you how your statement will print. This lets you make any necessary adjustments before you start printing your statements.