You can generate the Deviations report through either of the following methods:
Manually, as part of the authoring process.
Automatically, when you submit a business document for approval.
The Deviations report includes the following:
An Approval Abstract, consisting of text that you enter manually, typically specifying reasons for the deviations.
A tabular list of the Clause Deviations as evaluated and generated by Oracle Contracts.
The clause deviations initially appear are sorted by Category - the deviation category. In the View By field, you can select Section to view the clause deviations by Section.
Each entry of the Clause Deviations list includes the following columns:
Category: A high-level categorization of the deviation.
Deviation: The type of deviation.
Section: The section title from the business document
Clause Title: The clause display name from the document.
An Approval Abstract, consisting of text that you enter manually, typically specifying reasons for the deviations.
Compare Text: The deviation report entry generated manually contains a Compare Text icon, which enables you to compare old and new versions of the clause text in the following cases:
A standard clause was modified.
The system displays the non-standard and the standard text versions.
An expired clause on the document has a newer valid version in the Library.
The system compares the expired clause text with the Library version.
An alternate clause has replaced the original clause.
The system displays the alternate clause text and the original clause text.
A tabular list of the Policy Deviations as evaluated and generated by Oracle Contracts.
Each entry of the policy deviations list includes the following columns:
Deviation: A link for the reported deviation. Click the link to open the Deviation Details page and view the conditions that led to the deviation.
Description: A short description for the deviation.
Document Line: A unique identifier from the business document to indicate the line on which the deviation was detected and reported.
Item: The item number or item category to provide additional context to the line identifier.
Item Description: item or category description.
Download button: Use this option to download the Deviations report to your desktop. After downloading the report, you can save the report, edit it offline, and attach it as a contract document with the category Approval Abstract. The Approval Abstract documents appear as attachments to approval notifications.
For some business document types, you can download the Deviations report to a Microsoft Word document, edit it offline, and attach it to your business document as a contract document.
The Deviations report that is created automatically as part of the approval process is not copied to the next version of a business document; however, any documents that you attach manually to an earlier version are copied across to a new version of the business document. Also, when you copy a RFQ to a purchase order as part of a business process, the Deviations report is copied.