The PRC: Generate Allocations Transactions process creates a draft allocation batch, using the allocation rule that you specify. (An allocation run is the result of the Generate Allocation Transactions process. A draft is a trial allocation run that you can review and evaluate. An allocation rule is a set of specifications that describes how you want to allocate amounts to specified projects.)
As the system executes the process, the run status changes. You can use the Review Allocation Runs window to carry out certain activities, depending on the run status. For more information about the run status and the Generate Allocation Transactions process, see Creating Allocations.
Note: After you create a draft allocation batch, you release it to allocate the transactions to the specified targets. See: Release Allocation Transactions.
Before you can carry out the PRC: Generate Allocations Transactions process, you must create an allocation rule. See: Defining Allocation Rules.
Note: You cannot run the Generate Allocations Transactions process if a draft allocation exists for the specified rule. Either delete or release the draft allocation before generating a new draft.
Although you can run this process at any time, it is a good practice to carry out the following tasks for the expenditures you want to allocate:
Interface all costs to and from other applications and systems
Distribute all costs for the source projects
(Required if GL balances are used as sources) Post general ledger balances
Run the Update Project Summary Amounts process for the source projects
Submit the PRC: Generate Allocation Transactions process from the Submit Request window. See: Submitting Requests.
Rule Name. Enter the name of the allocation rule you want to use in this allocation run.
Period Name. Select the run period for which you want to generate allocation transactions.
Expenditure Item Date. Enter a date to be used when the system generates the transaction. The default is the system date.
The following report shows the results of the process (regardless of whether the process creates a failed or successful allocation run):
Allocations Run Report. The report lists exceptions, the transactions generated by the rule, amounts allocated to each target project, totals, and offsets, if any. For incremental allocations, the report also lists current and previous amounts.
See: Troubleshooting Allocation Runs .