Once you have created a rule for allocating costs, you can use the rule in an allocation run. Processing the rule generates allocation transactions and (if specified) offset transactions in a draft, a trial allocation run that you can review and evaluate. If the draft allocation fails or does not produce the results you expect, you can delete the draft, change the rule parameters, and then create another draft. When you are satisfied with the draft run and its status is Draft Success, you can release the allocation run.
Any source projects that you include in an allocation must not be closed. Any target or offset project that you include in an allocation run must have a status that allows the creation of transactions (as defined by your implementation team).
You can create, review, and delete draft runs until you are satisfied with the results. However, you cannot create a draft if another draft exists for the same rule.
Although you can run the Generate Allocations Transactions process at any time, it is a good practice to prepare for the allocation run by distributing costs and running all interfaces and summarization processes. Doing so ensures that the allocation run includes all relevant amounts.
Attention: If you use an allocation rule that is set up for full allocation more than once in a run period, you will generate duplicate transactions in your target projects. If this happens, you can reverse the run. See: Reversing Allocation Runs and see: Full and Incremental Allocations.
Excluded lines take precedence over included lines, and the allocation rule processes lower line numbers first. For more information about precedence, see: Defining the Targets, Oracle Projects Implementation Guide.
The run status shows the progress and state of the allocation run. The following table describes the possible statuses for an allocation run. For information on the actions you can take for each status, see: Viewing Allocation Runs.
Note: You may have to wait for the system to change the status.
| Status | Description |
|---|---|
| In Process | The process is not yet complete. |
| Draft Success | The process has created draft transactions which are ready for release. Note: The system will not create the transactions in the target and (if specified) offset projects and tasks until you release the draft. |
| Draft Failure | The process encountered problems and could not create draft transactions. |
| Release Success | The system has written the transactions to the target and (if specified) offset projects and tasks. |
| Release Failure | The system has not written the transactions, perhaps because projects or tasks included in the draft run were deleted or closed after the process created the draft. Delete the run, fix the problem, and then run the rule again. |
The PRC: Generate Allocations Transactions process produces the Allocation Run Report. For more information on this process, see: Generate Allocations Transactions.
Navigate to the Submit a New Request window.
Submit a request for the PRC: Generate Allocations Transactions process.
The following table shows the parameters you specify for each field in the Parameters window.
| For this field... | Do this... |
|---|---|
| Rule Name | Enter the name of the allocation rule that you want to use in this allocation run. |
| Period Name | Select the period from which the process will accumulate the source amount. |
| Expenditure Item Date | Enter a date for the allocation transactions. The default is the system date. |
Note: If the list of values in the Parameters window of the PRC: Generate Allocations Transactions process does not display an allocation rule that you are looking for, then the rule may not be currently in effect. Allocation rules are available only within a certain time period, as defined by the Effective Dates fields in the Allocation Rule window. For more information, see: Defining Allocation Rules, Oracle Projects Implementation Guide.
(If a rule is in effect on the day you create a draft run for the rule, you can release the draft later, even if the rule is no longer in effect.)