To define a job:You use the Job window to define jobs, the skills that workers require, and the grades to which they can be assigned. You can also enter job evaluation scores, if you have set up a job evaluation system.
You can also enter supplementary roles in the Job window. You can record information about any roles an employee holds which are not part of the employee's contract; for example, fire warden or health and safety representative.
If you intend loading historic assignment details into Oracle HRMS, ensure you enter valid start dates for your jobs. You cannot assign an employee to a job before the start date of the job.
Suggestion: Consider using a fixed date as a default for your initial setup, for example, 01-JAN-1901. This simplifies your data entry.
To define a job:Enter a start date early enough to handle any historical information you want to enter.
Select the required job group. This defaults to the Default HR Job Group for your Business Group and should not be changed unless you want to enter a job that describes a supplementary role to a person's normal employment, such as a fire warden or health and safety representative, or you are setting up a job to be used in Oracle Projects.
Only jobs entered in the Default HR Job Group will be available in other windows in Oracle HRMS such as Position, Competencies, or Assignment. The only windows within Oracle HRMS that can access jobs outside of the Default HR Job Group are the Supplementary Roles window and the Elections window.
Enter a unique name for the job. If there is at least one enabled segment in the Job Name flexfield, a window opens when you enter the Name field. You must enter a unique combination of segments in this window.
The flexfield that opens is dependent on the Job Group you have selected.
Enter a numerical approval authority value to define an approval level for incumbents of this job. This value is used by Oracle Approvals Management to determine whether a person has sufficient authority to approve a transaction.
Indicate whether the job carries any additional employment rights or is a benchmark job. A benchmark job is one that can be used to represent a number of jobs in reports such as salary surveys.
Save your work and do not complete any further steps, if you are entering a supplementary role.
Select a benchmark job, if required.
Note: For Indian users only: In the Further Job Information field, select the classification of the job, such as highly skilled or skilled. This is used for information purposes only.
Save the job. You can now enter further information for the job you have defined. Note that you can only enter some types of further information, such as valid grades or work choices, for jobs defined in the Default HR Job Group.
Choose Evaluation to enter evaluation information and an overall evaluation score for the job.
See: Entering Evaluation Information
If you are using suitability matching, then enter your competencies using the Competence Requirements window.
See: Defining Competency Requirements
Choose Requirements to enter job requirements, such as required qualifications or valid experience, to help you match people to roles.
See: Entering Job and Position Requirements
Choose Valid Grades to enter the grades to which workers can be assigned.
Choose Work Choices to enter work choices relevant to the job.
Choose Survey Mapping to link salary survey lines to your job.
Choose Extra Information to enter job categories for the job. You can link as many categories as you need to a job.
Mexico only: You must click this button and specify a Social Security Salary Type for this job.
Note: If you have Oracle Projects installed, you can enter further information in the Extra Job Information flexfield.
See: Implementing Resource Utilization, Oracle Project Resource Management Implementation and Administration Guide.
You can investigate the job categories in your enterprise using HRMS Intelligence.
Enter any additional types of job information for your enterprise.
Note: You can only access job categories and other types of Extra Information if your system administrator has set them up for your responsibility.