Use the ACA Transmission Details page to search for and to select the transmission that requires updating. For more information, see Transmitting to the IRS ACA Information Returns (AIR) System. Access the ACA Transmission Details page by clicking the Affordable Care Act submenu.

   Search for Transmissions:

To find the transmission that you need to update, search using one or more of the following criteria:

• Year (reporting year)

• GRE

• Transmission Status

• Receipt ID

The search results display a list of transmissions along with their transmission statuses and other details based on the selected criteria. If you have completed only one original transmission (you have run the Benefits ACA Transmission Generation Process only once), then the ACA Transmission Details page shows one row with the GRE name, the reporting year, a transmission type of Original, and a transmission status of Submission Pending. The Receipt ID and the Error Data XML columns will be blank.

   Update Transmissions:

After you receive the Transmission Status from the IRS, you can update the transmission in the ACA Transmission Details page by clicking the Update icon.

You can perform the following tasks for a transmission:

• Change the transmission status from Submission Pending to the appropriate status according to the transmission status returned by the IRS.

• Enter the receipt ID and set the transmission status.

• Upload the error file returned by the IRS.

• Enter the Transmission Error Code and the Transmission Error Message returned by the IRS.

You can update the transmission status multiple times before the next archive process is run to generate corrections for any of the GREs present in the transmission file. If there are error XML data files, then you must run the Benefits ACA Process Error Data XML program to process the XML output and to mark the submissions and records as failed or incorrect. After this concurrent program is run successfully, the transmission status cannot be updated further for this transmission. For more information, see Running the Benefits ACA Process Error Data XML Program.

Transmission Statuses

To set a transmission status other than Pending Transmission, you must provide the receipt ID associated with the transmission.

The possible transmission statuses are:

• Processing: The transmission file is currently being processed by the IRS.

• Accepted: The transmission file has been accepted by the IRS.

• Accepted with Errors: The transmission file has been accepted by the IRS, but with some errors that require correcting by benefits administrators. The IRS will provide the Error Data XML output file or error message with this status. You must either upload the Error Data XML output file or enter the Transmission Error Code and Message when you this status while updating your transmission.

• Partially Accepted: The transmission file has been partially accepted by the IRS. Some of the submissions within the transmission file have been rejected. The IRS will provide the Error Data XML output file or error message with this status. You must either upload the Error Data XML output file or enter the Transmission Error Code and Message when you select this status while updating your transmission.

• Rejected: The transmission file has been rejected by the IRS. The IRS will provide the Error Data XML output file or error message with this status. You must either upload the Error Data XML output file or enter the Transmission Error Code and Message when you select this status while updating your transmission.

• Not Found: The IRS has not found the Receipt ID that you provided for retrieving the status.

• Submission Pending: This is the default status for transmissions that are pending submission. This is the only status that does not have a Receipt ID, which has not yet been provided by the IRS because submission is still pending.