Run the Benefits ACA Transmission XML Generation Process to generate the necessary output files when submitting your Form 1094/1095-C data to the IRS' ACA AIR system. Running the Benefits ACA Transmission XML Generation Process generates the necessary manifest header and form detail output files using the IRS required file-naming conventions. If the form data output is greater than 100MB, which is the IRS AIR system limit, then multiple form detail files are generated along with the manifest header files. Each form file has an associated manifest file. All the generated manifest files and form files must be uploaded to the IRS AIR system in manifest or form file pairs.

Run the Benefits ACA Transmission XML Generation Process from the Submit Request window.

Prerequisites

• The Benefits ACA Transmission XML Generation Process can be submitted for a GRE only if that GRE is marked as either an Issuer or a Transmitter in the ACA TCC Information EIT for a GRE.

  The Transmitter Control Code (TCC) must be populated when selecting the Issuer or the Transmitter as the TCC role for the GRE.

   To run the Benefits ACA Transmission XML Generation process:

1. In the Name field, select Benefits ACA Transmission XML Generation Process.

2. Click in the Parameters window.

3. Enter the following mandatory parameters.

   • Year: Select the reporting year.

   • GRE: Select the GRE for which you are submitting data. Note that a GRE can be selected only if the TCC information is populated in the ACA TCC Information EIT for the GRE.

   • Filing Indicator: Select from the available values: T (for AATS) or P (for Production). The value selected here will be used by the IRS to determine whether the transmission needs to be validated or stored against their test or production system. If you are submitting your production 1094/5-C data, then select P.

   • Validate: Select Rollback or Commit. Rollback is used to check for any errors during the XML generation process. The transmission process can be run as many times as required when Rollback is selected. Select Commit only when you are ready to generate the output files for transmitting to the IRS.

   Viewing the Report Output:

To know where the output files are stored and view the names of the output files:

1. Navigate to the Find Requests window.

2. Search for the request that you had submitted.

3. In the Requests window, click View Output. The application displays a text file with the following information about the generated file set:

   • Directory where the files are stored

   • Transmission files

   • Transmission manifests

After the Benefits ACA Transmission XML Generation Process has run successfully, view the Authoritative 1094-C (Transmittal) details in the View Authoritative 1094C page. For more information, see Using the View Authoritative 1094C Page.

   Transmitting to the IRS ACA Information Returns System:

To transmit to the IRS ACA AIR system:

1. After the Benefits ACA Transmission XML Generation Process generates output files, submit the files to the IRS using the appropriate IRS AIR portal. Once the transmission is complete, you will receive a Transmission Confirmation message from the IRS. The message contains the Receipt ID along with a date-and-time stamp indicating when the files were transmitted. The Receipt ID is critical as it is required to check transmission status.

2. Use the IRS AIR portal to verify the transmission status. If the IRS AIR Transmission Status Details page shows a status other than Accepted, then further corrective action is required.

3. Save the error file (XML) returned by the IRS. This XML data file contains the transmission error details.

4. Use the View Authoritative 1094C page to view the Authoritative 1094-C (Transmittal) details. For more information, see Using the View Authoritative 1094C Page.

5. Use the ACA Transmission Details page to search for and select the transmission that requires updating. For more information, see Using the ACA Transmission Details Page.