For information on the processes that you must run to generate amended Records of Employment (ROE), see: Amended Record of Employment (ROE) Processes.

This process generates the amended ROE data using the ROE Web Version 2.0 XML file layout specifications.

The Amended Record of Employment Interface process is similar to the Record of Employment Interface process, except that it generates an XML file of the amended ROE data.

Run the Amended Record of Employment Interface process from the Submit Request window.

   To run the Amended Record of Employment Interface process:

1. Select Amended Record of Employment Interface in the Name field.

2. Click in the Parameters field if the Parameters window does not automatically open.

3. Specify the period in which the Amended ROE archiver was processed. This is the effective date you entered for the ROE process.

4. Specify the selection type. This provides the option of creating the Amend ROE XML Output file.

   You must not use the LOA_ASG_SET or TERMINATION_ASG_SET for the Amended Record of Employment Interface process as the assignments in these are cleared when the Record of Employment process is run. You must create a new assignment set.

5. If you selected employee in the selection type, specify the name of the employee to create the amended ROE XML output.

6. If you selected assignment set in the selection type, specify the assignment set to create the amended ROE XML output.

7. Click OK and then Submit.

   Program Output:

The Amended ROE Interface process generates the following files:

• The first output file is the final XML file in the format of  o<request_id>.xml_2_P_M.xml.  This will have the XML data of all successfully completed employees. You must change the extension of this file from .xml to .BLK and submit the file to ROE Web.

• The second output file is the Employee Details Report. This is an rtf in the format of  o<request_id>.xml_1_P.eft.This output file contains all the amended employees and their status.

• The third output file contains the XML data of all employees.  The format of this file is o<request_id>.xml.

The XML schema (XSD files) can be used to validate the XML and the bulk file structure prior to transferring the file to ROE Web. To perform this kind of validation, a tool which is capable of validating an XML Schema is required.

   To upload bulk amended ROEs to the Service Canada site:

1. After the Amended Record of Employment Interface is run, navigate to the output directory for that request. Each file name must include a file prefix, a dot and an extension as follows, for example, ABC_AMENDROE200.BLK

2. Do not open the .xml file. Simply right click on the .xml request in the output directory and select "Save Target As". Save the file to a local drive. This file will be saved as a Text document by default.

3. Navigate to the local drive where the file is stored and right click on the file. Rename it with a .BLK extension.

4. Navigate to the Service Canada site and using the BULK transfer option upload the .BLK file.

   The bulk transfer process should produce the following Status message: "Process Completed".

   All records of employment within the bulk transfer should be viewable within the Service Canada site.

   To print the amended ROE:

Service Canada provides the necessary Web software to print the amended ROE. This software validates the incoming information and assigns a serial number to the ROE. You can configure Service Canada software to automatically point to where the XML file resides, or you can copy the file to your hard drive.

For information on the ROE Web software, refer to the Service Canada website.