You can upload template letters to the Oracle applications database, making them available for use by anyone creating a mail merge letter. You can also overwrite an existing template letter with an updated version, and delete unused letters from the database.

   To Upload Template Letters:

1. Select Document Management from the Web ADI menu. The Document Management page appears.

2. Choose the Upload New Document button. The Upload New Document page appears.

3. Select the template letter file from the temporary directory where you saved it on your PC (see Creating Mail Merge Letters), and select a document category to identify the type of letter (for example, whether it is a recruitment letter or an offer letter).

   Note: To add document categories, use the Application Utilities Lookups window to edit the "HR ADI Document Type" extensible lookup type. See: Adding Lookup Types and Values

4. Choose Apply to upload the document.

   To Overwrite Template Letters:

1. Select Document Management from the Web ADI menu. The Document Management page appears.

2. Choose the Overwrite icon next to the name of the letter you want to update.

3. In the Overwrite Existing Document page, select the new version of the template letter file from the temporary directory where you saved it on your PC, then choose the Apply button. The new document is uploaded to the database, replacing the old one.

   To Delete Template Letters:

1. Select Document Management from the Web ADI menu. The Document Management page appears.

2. Choose the Delete icon next to the name of the letter you want to delete.

   The document is deleted from the database.

   Note: You cannot delete documents if they are in use by the Oracle HRMS application. If a template letter is linked to a layout, you must first unlink the document from the layout (see: Creating Links Between Template Letters and Layouts).