To manually initiate the NFC Position Outbound Interface:You submit position data to the National Finance Center (NFC) on a daily basis by generating extract files that conform to NFC's interface requirements. You can schedule the concurrent process that generates this extract file to run automatically.
You can also manually initiate the concurrent process. For example, you might manually initiate the extract process the first time you send your personnel records for a given organization to NFC, and then schedule a daily extract process to list only those records that have changed. You might also manually submit the records if you encounter an internal error that caused that day's concurrent manager processes to error. The following day, you could change the date range to send the current and previous days records.
The position extract retrieves any current and retroactive records based on your date criteria. The application also extracts any future-dated records whose effective date falls in the date range you specify. If multiple changes to a record occur on the same day, the application submits the most recent information.
When you initiate the extract process, you complete the information requested in the Submit Request Set window. To simplify data entry, if you skip the non-required parameter fields, the application selects all the records that meet the information you entered in the required fields.
The application submits a snapshot of the position record for the date range you specify. If you process a retroactive action that changes the position data, and you have processed no intervening actions, the snapshot contains the details of the retroactive action. If however, you processed an intervening action, the snapshot contains the most recent position details, in this case those of the intervening action.
If NFC notifies you of an unsuccessful transmission, you can resubmit the request set. If NFC notifies you of specific errors, you can correct them and then retransmit the corrected records.
See: Correcting Errors and Resubmitting NFC Data
Use the concurrent manager Submit Requests window to generate an extract file of your position data.
To manually initiate the NFC Position Outbound Interface:Select NFC Position Outbound Interface.
Each request set automatically includes the Outbound JCL Interface that your system administrator defined for you.
Select the NFC Position Outbound Interface row, and click the Parameters field.
Select the Position Extract Name your system administrator defined for your agency to use when submitting position data from the list of values.
Select the JCL Extract Name your system administrator defined for your agency to use when submitting position data from the list of values.
Select a Transmission Type.
Full: Extracts a complete list of all your position records. You might choose this option the first time you submit your records to NFC.
Change: Extracts only those records that have changed in the date range specified by the From Date and To Date fields.
If your system administrator did not set up the Write Extract Process to run immediately after the Position Outbound Interface extract process, run the Write Extract Process to generate the flat file that you subsequently transmit to NFC.
Select the Date Criteria.
Current Date automatically enters today's date in the From Date and To Date fields.
Use this option for daily transmissions.
Date Last Transmission enters the date that you last produced an extract in the From Date field and the current date in the To Date field.
Select this option to include records that you changed on a day when your routinely scheduled transmissions do not occur, such as weekends or holidays.
Enter the NFC Agency Code.
The application enters a value for this field based on the lookup value entered by your system administrator during implementation.
See: Setting up the National Finance Center (NFC) Interfaces
Enter the Personnel Office ID.
The application enters values for the following fields based on the lookup values entered by your system administrator: Transmission Indicator, Sign-on Identification, and User ID.
See: Setting up the National Finance Center (NFC) Interfaces
Enter the Department Code.
The application enters the name of the payroll you defined during implementation.
If you have more than one payroll defined, select the appropriate one from the list of values.
If you want to receive a notification when the process successfully completes or if the application encounters an error, select the workflow recipient from the list of values
To run the Write Extract Process
The Write Extract Process places the extract results in a specified directory as a flat file for transmission to NFC. If your system administrator did not choose to automatically start the Write Extract Process, then you must run that process.
In the Submit Request window, choose Extract Write Process from the list of values.
Click the Parameters field, and select the Request ID of the NFC Position Outbound Interface that you wish to transmit to NFC from the list of recent extracts.
Click the Submit button.
Locate the path of the resulting file in the View Requests window. Select the Request ID and click View Output.
Follow your agency's practices for transmitting the flat file to NFC.