Oracle Payroll for US assists you with reporting and eligibility compliance requirements of the Employer Shared Responsibility Provision of the Affordable Care Act (ACA).

Complete the following steps to define information for your employees for the Employer Shared Responsibility Provision of the Affordable Care Act (ACA), where applicable.

   To define information for the Employer Shared Responsibility Provision of the Affordable Care Act (ACA):

1. Define ACA details for an employee.

   1. Navigate to the People window. Search for the employee.

   2. Click the Rehire tab.

      Select the Rehire check box as required.

      Enter the previous termination date of the employee as required.

   3. Click the Benefits tab and select the ACA Full Time check box as required.

2. Define the ACA Reporting Special Information Type (SIT) for employees, as applicable.

   1. Navigate to the People window.

   2. Search for the required employee.

   3. Select ACA Reporting and enter the following information:

      • Assessment Period End Date: If the employee was newly hired during the reporting year and therefore was in an assessment period during that year, then the end date of that assessment period must be populated accordingly.

      • Stability Period End Date: This field is for future purpose.

      • Eligible for Section 4980H: If the employee is eligible for a affordability safe harbor during the reporting year, set this field to Yes.

      • Safe Harbor Override: For an employee if the "Eligible for Section 4980H" field is set to "Yes", then you can select an alternative Safe Harbor if it is different than the default code for that employee's organization (i.e. the code differs from the setting at the GRE / Legal Entity level in the ACA Reporting Requirement window). See: Entering the ACA Reporting Requirement Data for a GRE

      See: Employer Shared Responsibility Reporting Under the Affordable Care Act (ACA) Administration

3. Create balance feeds for the 'ACA Employee Service Hours' balance.

   1. Navigate to the Balance window.

   2. Click the Feeds button.

   3. In the Balance Feeds window, select the appropriate element and input value. Select Add in the Add or Subtract column. You can also maintain the necessary balance feeds for the ACA Employee Service Hours balance using the Element window.

4. Use the System Extract feature to extract employee records according to your requirements. When running the System Extract Layout, you may select the following fields in the Data Elements tabbed region:

   1. Person ACA Previous Termination Date

   2. Person ACA Full Time

   3. Person ACA Rehire

   For information on how to use the System Extract feature, refer to the Oracle HRMS Systems Configuring, Reporting, and System Administration Guide.