Within Oracle HRMS you can enter the following information for each HR organization within a German organization hierarchy:

• social insurance provider

  • health insurance provider

  • pension insurance provider

  • unemployment insurance provider

  • special care insurance provider

• workers' liability insurance provider

• supervising office for work incident

• tax office

• liability to chamber tax

To store this information, you first need to define each separate provider as an external organization with the corresponding organization classification. For example, you would define all the pension insurance providers that are relevant for the organization as external organizations with the organization classification German Mandatory Pension Provider.

See: Creating an Organization

When you have defined all the required external organizations, you define links to your internal organizations. However, you do not need to define the information for each individual organization. As long as you maintain the information for at least the top level HR organization, the values will be inherited by the subordinate organizations.

The following diagram illustrates how values entered against the top-level organizations are inherited by the subordinate organizations. The workers' liability insurance providers H1 and H2 are stored against the top-level organization. Workers' liability insurance provider H3 is stored against the second-level organization. This means that the list of possible workers' liability insurance providers for the second-level organization (company A) is the inherited values (H1 and H2) plus H3.

Inherited Information for External Organizations

For information on defining the organizational links between external and internal organizations, see the following documentation:

• Entering Additional Information for German HR Organizations

• Entering Tax Office Information for German HR Organizations

• Entering Chamber Tax Information for German HR Organizations

Employees and External Organization Information

Oracle HRMS also enables you to store information about external organizations at the person level. Each employee must have an assignment to social insurance providers, a tax office, and a workers' liability insurance provider. The external organizations that are available at the person level are defined by the external organizations assigned to superordinate levels in the organization hierarchy.

Organization Hierarchy and Employee Data

For example, to identify the possible workers' liability insurance providers for an employee in the Sales organization, Oracle HRMS identifies any health insurance providers that are stored for the Sales organization plus the workers' liability insurance providers for the Berlin organization plus the workers' liability insurance providers for Company A, and finally, the workers' liability insurance providers for the parent company. You can assign any of the workers' liability insurance providers from this superset to the employee.

If no workers' liability insurance providers are stored for the organization to which the employee is assigned, the system looks at the next superordinate organization in the organization hierarchy. In the above example, this would be the Berlin organization.

For more information on entering external organization information at the person level, see the following documentation:

• Entering Tax Information for Employees

• Entering Social Insurance Information for Employees