SSHR's workflow processes Hire or Placement and Place Contingent Worker enable you to enter information about new employees or contingent workers.
Use the Hire page to hire new people, who are not required to have assignments with a status of Accepted. You can also use the Hire page to process the hiring of an ex-employee in a business group that is different from the business group in which the ex-employee was previously employed.
Use the Applicant Hire and Rehire page to:
Hire external applicants who have application assignments with a status of Accepted.
Rehire ex-employees in the same business group in which they were previously employed.
Hire internal applicants (applicants who are employees in your organization) who have application assignments with a status of Accepted.
See: Applicant Hire and Rehire
Note: After you hire iRecruitment applicants as employees, run the iRecruitment Create Enrollment process to enroll new hires in the compensation plans included in their offer letters. For more information, see: Running the iRecruitment Create Enrollment Process
When hiring an applicant, the results displayed in the Search Applicant page are restricted according to your security profile. In addition, any applicant who is also a current or future employee in your enterprise is also excluded from the SSHR Search Applicant page.
When entering a new person:
If the HR: Cross Business Group and HR: Cross BG Duplicate Person Check profiles are set to Yes, then the application checks for duplicate person records in multiple business groups.
If the HR: Cross Business Group profile option is set to Yes and the HR: Cross BG Duplicate Person Check is set to No, then the application does not search for duplicate person records either across multiple business groups or in a single business group.
For information about the searches that Oracle HRMS performs when you set up the HR: Cross BG Duplicate Person Check and HR: Cross Business Group profile options, see: User Profiles
For more information about the duplicate person check, see: People in a Global Enterprise
If an existing record is found, then a list of the possible matches is displayed in the Potential Duplicate People page. You can do one of the following:
If a potential duplicate exists in outside of the current business group you can create a link between the two records by selecting it. This indicates that they are the same person.
If the potential duplicate exists in the same business group, then when you click on the existing record an error is displayed as you cannot have two record for the same person in one business group.
If this is a new person select No Match to indicate that the new record is not connected to any other records and continue entering information.