You can define as many Extra Information Types as you require to hold information about people. There are also some predefined person EITs.
Note: To be able to access the predefined EITs, you must link the EIT to your responsibility.
See: Setting Up Extra Information Types Against a Responsibility
The predefined person EITs are:
Type of income a visa holder receives, as well as the amount and the year in which the income was received.
Information about the Paid Parental Leave reference number and the start and end dates of the paid parental leave.
Information about the work permit an employee holds.
Information whether or not the payment summary must be mailed to employees. Record the alternate E-mail address of the recipient of payment summaries. Also record the name, date of birth, and the address for the contact person.
Information about the visa holder's passport, such as country of issue, passport number, issue date and expiry date.
Singapore users: Do not use this EIT. You must enter passport information using the Passport tab in the Person window or your year-end reporting information may be incomplete.
Information on a person's preferences for online documents such as the online payslip or online tax forms. The EIT determines whether the documents are available online or in a printed format, what template you are using for XML Publisher, the stored procedure do you want to use, and the date when you want to implement these changes.
Note: You can also enter this information at the location, business group, or HR organization level.
See: Location Extra Information Types
See: Entering Self-Service Preference Information
These information levels are arranged in a hierarchy; if you define self-service preferences at the person level, the settings will override any other settings made at the location, business group, or HR organization level. Similarly, if you define self-service preferences at the location level, the settings override any settings at the business group or HR organization level. Settings at the HR organization level will override settings at the business group level.
Information about the visa an employee holds, such as visa type, visa number, issue date and expiry date.
Information about the amount of income and benefit a visa holder receives.
Information about a visa holder's residency, such as residency status, the residency status date, the first entry date and tax residence country.
Records a visa holder's visits to a country. The EIT stores information such as the purpose of the visit, the start and end dates of the visit, and whether the visa holder was accompanied by a spouse or children.
Records employment tracking information required for End of Year calculations (Format 37 and DIM Attachment 1). Enter this information if the employee has worked for more than one employer in the current fiscal year.
Use the data provided by the employee's Format 37 to populate this information:
Employer RFC ID: Previous employer RFC ID. When you run the Year End Archiver process, it validates the value you enter here and returns the appropriate error message if it is in the incorrect format.
Note: HRMS does not validate the format of the RFC ID you specify here. Validation takes place when you run the Year End Archiver.
Employer Name: (Optional) Previous employer name.
Employment Start Date: (Optional) Previous employment start date.
Employment End Date: (Optional) Previous employment end date.
Tax Withheld (Other Employer): Total ISR tax withheld from previous employer.
Creditable Subsidy (Other Employer): Total creditable subsidy from the previous employer. Used in the calculation of Subsidy Proportion and reported in the Format 37.
Non-Creditable Subsidy (Other Employer): Total non-creditable subsidy from the previous employer. Used in the calculation of Subsidy Proportion and reported in the Format 37.
Total Earnings (Other Employer): Total earnings from the previous employer. Used in the Format 37 report.
Exempt Earnings (Other Employer): Total exempt earnings from the previous employer. Used in the Format 37.
Some employees may decide to perform their own Format 37 reporting. In these cases, you need to mark them as exempt from annual tax adjustment processing. This EIT defines the individual employee eligibility for the Annual Tax Adjustment process.
Annual Tax Adjustment: Defines if this employee is eligible for the Annual Tax Adjustment process. The default is Yes.
Start Date: Start period of the employee's voluntary ineligibility.
End Date: End period of the employee's voluntary ineligibility.
Use the Exclusion Start Date and Exclusion End Date fields to specify the time period that a specific employee has elected to be ineligible for reporting social security transactions.
Records employee tracking information required for succession planning.
You can:
Identify the advancement potential of an employee.
Determine whether an employee is a key person in the enterprise.
Identify whether an employee is at a high risk of vacating their current position.
The Nino Verification Details person extra information type captures the RTI related data at the person level and records results of RTI processes. The NINO Verification reply message upload (NVREP) or the NI Number Verified pre RTI processes update all the data items in this EIT. You can also update this EIT manually as required.
Records the expiry date of the personal number card. You record this information from the self-service page only.