You can define as many Extra Information Types (EITs) as you require to hold information about people. There are also some predefined person EITs.
Note: To be able to access the predefined EITs, you must link the EIT to your responsibility.
See: Setting Up Extra Information Types Against a Responsibility
Specify T-4 employment codes for Box 29 in the "Additional T4 Information" Person EIT. You must provide values for the following parameters:
GRE
Province
Employment Code
An Employment Code is only required for the following professions:
Placement Agency
Driver of taxi or other passenger carrying vehicle
Barber or hairdresser
Seasonal Agricultural Workers Program
Fishers - Self-employed
Before running the Provincial Year End Amendment Preprocess and generating amended RL-1s, specify the following parameters in the "Additional RL1 Form Information" Person EIT:
Reporting Year
PRE Archived by Year End Preprocess
Most Recent RL Slip Number
You can create multiple rows to represent different years for the employee or multiple PREs for the employee's assignments.
Specify the following parameters in the "Additional RL2 Information" Person EIT:
Source of income
Description
Contributor spouse
Note: These entries override the values for "source of income" and "description" specified at the PRE level.
Before running the Provincial Year End Amendment Preprocess and generating amended RL-2s, specify the following parameters in the "Additional RL2 Form Information" Person EIT:
Reporting Year
PRE Archived by Year End Preprocess
Most Recent RL Slip Number
You can create multiple rows to represent different years for the employee or multiple PREs for the employee's assignments.
The predefined person EITs are:
| Alien Income Forecast | Type of income a visa holder receives, as well as the amount and the year in which the income was received. |
| Global Work Permit | Information about the work permit an employee holds. |
| Oracle Student System (OSS) Person Details | Records OSS identification data for the student employee. The field Synchronize OSS Data controls synchronization of student employee address and telephone information between HRMS and OSS. |
| Passport Details | Information about the visa holder's passport, such as country of issue, passport number, issue date and expiry date. |
| Self Service Preference for Person | Information on a person's preferences for online documents such as the online payslip or online tax forms. The EIT determines whether the documents are available online and in a printed format.
Note: You can also enter this information at the location, business group, or HR organization level. See: Location Extra Information Types See: Entering Self-Service Preference Information These information levels are arranged in a hierarchy; if you define self-service preferences at the person level, the settings will override any other settings made at the location, business group, or HR organization level. Similarly, if you define self-service preferences at the location level, the settings override any settings at the business group or HR organization level. Settings at the HR organization level will override settings at the business group level. |
| Visa Details | Information about the visa an employee holds, such as visa type, visa number, issue date and expiry date. |
| Visa Payroll Details | Information about the amount of income and benefit a visa holder receives. |
| Visa Residency Details | Information about a visa holder's residency, such as residency status, the residency status date, the first entry date and tax residence country. |
| Visa Visit History | Records a visa holder's visits to a country. The EIT stores information such as the purpose of the visit, the start and end dates of the visit, and whether the visa holder was accompanied by a spouse or children. |