Searching and Selecting an Employee:The Employee COBRA Offer Details page helps benefits administrators to:
Enter details about the US Affordable Care Act healthcare offers made to their active employees under COBRA when Oracle Advanced Benefits is not the source of COBRA administration COBRA is administered instead by a third-party, and there is a need to generate a Form 1095-C for these employees from the Oracle application.
Enter data for employees who have enrolled in self-insured coverage and are terminated during the reporting year. The Benefits ACA Archive process considers all persons who were employed at least one day during the reporting year. Terminated employees will have code 1H reported on Line 14 of their Form 1095-C for the months after termination, but they will be shown as covered in Part III of their Form 1095-C.
For an overview, see Employer Shared Responsibility Reporting Under the Affordable Care Act (ACA) Administration
Important: If you already use Oracle Advanced Benefits to administer COBRA offers, then there is no need to enter any offer details using this page. Any data that is entered in this page for such employees will be ignored when the Benefits ACA Archive Process is run.
Prerequisite: Set the COBRA Outside EBS field to Yes in the ACA Reporting Requirement window at the GRE level to indicate that COBRA is administered outside of Oracle Advanced Benefits. For more information, see Setting Up Information for the Employer Shared Responsibility Reporting Under the Affordable Care Act (ACA)
Use the Employee COBRA Offer Details page to perform the following tasks:
Searching and Selecting an Employee:Select an applicable value in the Year ACA Fulltime field, and then either the Employee Number or Employee Name, and then click Go. The results table displays the employee's details. Click the Action icon.
Entering the Person COBRA Details:In the Person COBRA Details region, click to add a row.
Select the Year along with Start and End Months of the COBRA offer, even if the employee did not elect COBRA coverage.
Indicate which compensation object represents the 'best offer' made to the employee through the COBRA program by selecting from the available options. Note that this may not necessarily match what the employee actually enrolled in. This would be the plan and option that meets the most of the following criteria:
Plan provides Minimum Essential Coverage
Plan provides Minimum Value
Option provides coverage for the most dependent types
Enter the lowest COBRA rate for Self Only coverage offered to the employee.
Select the applicable check box:
Person Covered: Indicates whether the employee or the person is enrolled in the coverage.
Person Covered: Indicates whether the employee or the person is enrolled in the coverage.
Entering Dependent Self Insured Enrollment and Insured Covered Dependent Details:If the employee is enrolled in a self-insured plan through COBRA, then add all the dependents also covered by this plan along with the start and end months of their coverage. Click Add Another Row to get started, and then search for and select the dependent by name. Repeat this step as needed to add all the applicable dependents.
Completing the Details:Once complete, click Save to save your work. Click Apply to return to the Search page to search for and select another COBRA employee to update. You can also click Delete to remove any changes already entered. You can also click Cancel without saving any changes and you will be returned back to the Search page.
Archiving Data Entered in the COBRA Page:Run the Benefits ACA Archive Process at the end of the year to generate the archive data required for reporting on the Employee or Recipient Form 1095-C. For more information, see Running the Benefits ACA Archive Process