You can run the whole suite of EEO-1 reports at one time, or you can run individual reports. When you run the whole suite of EEO-1 reports, the application automatically creates the appropriate single-establishment or multi-establishment reports for you from the establishment hierarchy you identify.

The Electronic EEO-1 Report program generates the electronic EEO-1 report file with Federal Employer Identification Number (FEIN) of each establishment. If an establishment has multiple locations at a common address and has the same NAICS code, then the Electronic EEO-1 Report consolidates the employee counts into a single record instead of reporting the employee counts separately for each establishment.

See: Equal Employment Opportunity Reporting (EEO-1)

You can generate the suite of EEO-1 reports as computer printouts or formatted for magnetic media. When formatted for magnetic media, the suite of EEO-1 reports does not include the EEO-1 Exception Report. You cannot format individual reports for magnetic media.

You submit all requests to run EEO-1 reports, including those for the suite of EEO-1 reports, as single requests from the Submit Request window. You can request the following EEO-1 reports:

• EEO-1 Suite of Reports (computer printouts)

• Electronic EEO-1 Report (magnetic media)

• EEO Individual Establishment Report

• EEO Consolidated Report

• EEO Establishment Employment Listing

• EEO-1 Exception Report

   To run an EEO-1 report:

1. Select one of the following values in the Name field:

   • EEO-1 Suite of Reports

   • Electronic EEO-1 Report

   • EEO Individual Establishment Report

   • EEO Consolidated Report

   • EEO Establishment Employment Listing

   • EEO-1 Exception Report

2. If the Parameters window does not open automatically, click in the Parameters field.

3. Select the name and version of the establishment hierarchy to use for this report.

4. Enter the start and end dates of the report period. Choose any date between July 1 and September 30, and the start date can be the same as the end date.

5. This step does not apply to the:

   • EEO Establishment Employment Listing

   • EEO-1 Exception Report

6. Select a report mode, if required. The report mode can be F (Final) or D (Draft).

   • Select final mode only when you are ready to submit the report to the EEOC. When you run a report in final mode, the employment data totals from the report are stored so that they can be included in next year's report in the PREVIOUS REPORTED TOTAL line.

   • Draft is the default mode. When you run a report in draft mode, the employment data totals are not recorded. You can run a report in draft mode as often as necessary.

   Note: Avoid rerunning a report in final mode after you submit it successfully to the EEOC. If you rerun a report in these circumstances, the application may update the stored employment data totals. Therefore, when you run the report in the following year, the figures in the PREVIOUS REPORTED TOTAL line could differ from those you submitted to the EEOC during the year in question. Any discrepancy between the two sets of figures could cause the EEOC to question the data.

7. Choose OK, then Submit.

   To generate a PDF format output report:

You can convert your EEO-1 report output into PDFs. Creating PDF reports involves running the XML Report Publisher report. Before you can perform this operation, you must configure your reports to generate the necessary XML files.

See: Setting up EEO and VETS Reports to Produce PDF Output

1. From the Submit Request window, select XML Report Publisher in the Name field.

2. Select the EEO-1 report you want to translate into PDF.

3. Select the XML Publisher template you want to use.

4. Select the language set you want to use.

5. Make sure the output format is PDF.

6. Click OK, then Submit.

   This report generates your PDF output.

   To reprint an EEO-1 report:

You reprint a report by selecting Reprint from the Tools menu in the Find Requests window and entering its concurrent request ID.

To find the concurrent request ID of a single-establishment report use the Location window. To find the concurrent request ID of a multi-establishment report use the Organization window.

To reprint a single-establishment EEO report

1. Query the location for which you want to obtain the reprint and choose Extra Information.

2. In the Extra Location Information window, select the EEO1 Individual Establishment Archive Data type and click in the Details field.

3. Make a note of the concurrent request ID for the appropriate year's report.

To reprint a multi-establishment EEO report

1. Query the business group for which you want to obtain the reprint and select the Parent Entity organization classification.

2. Choose Others.

3. In the Additional Organization Information window, select EEO1 Consolidated Archive Data.

4. Click in the EEO1 Consolidated Archive Data field to display the data.

5. Make a note of the concurrent request ID for the appropriate year's report.