There are several ways you can award business for a negotiation. You can enter award decisions at the supplier level or the line level. You can award the entire negotiation to a single supplier, award multiple lines to the same supplier, or award each line its own supplier. This provides flexibility and allows you to quickly enter award decisions .
Note: The auction or RFQ must be closed for responses before you can award business. You can wait until the negotiation reaches its specified close date/time, or, if the negotiation controls allow it, you can manually close the negotiation prior to its specified close date/time. You cannot initiate a new round of quoting/bidding on this RFQ or auction once you have closed the negotiation and submitted an award decision.
Access the negotiation you wish to award .
On the negotiations summary page, you see the information on the negotiation and any responses it has received
Once the negotiation is closed, you can begin awarding business. From the Action menu, select Award by Quote/Award by Bid to award an entire negotiation or multiple lines of a negotiation to the same supplier. Select Award by Line to award each line to its own supplier. Or select Award by Spreadsheet to download the responses to a spreadsheet file and enter your award decisions there. Once you have selected the action, click Go.
To award an entire negotiation to a supplier:
On the Award by Quote/Award by Bid page, you see all the suppliers who responded to your negotiation. To award the entire negotiation to one supplier, select the supplier and click Award. Note that you can select multiple suppliers on this page. Note also that you can change the shortlist status of a supplier on this page as well.
On theAward Quote/Award Bidpage, you see the response information for the supplier(s) you selected in the previous step. If you selected multiple suppliers, their responses are displayed side by side for easy comparison .
Click Award to identify the supplier to whom you are awarding the negotiation.
Click Save Award. All lines to which the supplier responded are awarded to that supplier. Any lines to which the supplier did not respond are not awarded.
The Review / Award Alternate Lines button on the Award by Quote/Bid for RFQ/ Auction enables you to open the Award Alternate Lines page. You can use the Award Alternate Lines page to award alternate lines for the particular Quote/Bid.
Select the Award checkbox to award the entire line. In order to perform a partial award, you need to navigate to the Award by Line page and then select Award Alternate Lines.
To award multiple lines to a supplier (not available for large or very large negotiations):
On the Award by Quote/Award by Bid page, select the supplier(s) to whom you wish to award the negotiation lines and click Award Multiple Lines.
On the Award Multiple Lines page, you see the response information on the supplier(s) you selected in the previous step. You also see entries for every line in the negotiation. For each line, select the radio button for the supplier to whom you wish to award that line.
The Award Multiple Lines page has a Review/Award Alternate Lines button for awarding by quote/bid. On the Award Multiple Lines page, click the Review/Award Alternate Lines button, this opens the Award Alternate Lines page.
Click Save Award
To award a single line to a supplier (not available for large or very large negotiations):
On the Award by Line page, select the line you wish to award and click Award.
On the Award Line page, you see all the suppliers who responded to this line. Select the supplier to which you wish to award business.
How you award the line depends on what type of line it is and what the negotiation outcome is.
If the line is an Amount-Based line or a Fixed-Price Services line, you select Yes or No from the Award drop down menu (you are essentially awarding the entire line to a single supplier).
If the line is a Goods-Based line:
If the negotiation has an outcome of standard purchase order, you enter the number of units you are awarding to this supplier. Note that you can split a line among multiple suppliers. Also, you cannot award more units that specified in the negotiation quantity, but you can award less.
If the negotiation has an outcome of blanket or contract purchase agreement, you select Yes or No from the Award drop down menu. You can also optionally enter the number of units in the Quantity Agreed field.
Note also:
You do not have to award a line. You can choose to leave it unawarded.
Once a line has been totally awarded, an awarded checkmark appears for the line.
Once you have selected the suppliers and specified the number of units to be awarded to each, click Save Award.
Click "Award by Line" to return to the Award by Line page.
Select the next line to be awarded and click Award.
Use the previously described instructions to award the next line.
Continue until all lines have been awarded.
To award alternate lines:
The Award by Line page enables you to award alternate lines by using the Award Alternate Lines region. Select a line on the Award by Line page, the Award Line page with the Award Alternate Lines region opens. This region shows you the alternate lines and / or the related lines of the negotiation. Select one or more alternate lines to perform the award.
The Related to RFQ/Auction Line field shows the line number which the supplier-provided alternate line is related to. If it is not related to any line, this field will remain blank. If the alternate line is linked to multiple Negotiation lines, this field will show a link called Multiple. If you click the Multiple link, a popup shows with the details of the Negotiation lines to which this line is linked. Use the Award checkbox to enter the quantity in the Award Quantity column. Using this region, the buyer can award alternate lines. Any alternate lines awarded using this region will be saved when the buyer saves the award decision. The award is retained unless overwritten. If the same alternate line is also linked to another line, then in the Award by Line page for the latter line, this line is already awarded, as per the earlier award details. The buyer can change the award details as required.
The Award Alternate Lines button on the Award by Line page, when clicked, opens the Award Alternate Lines page. This page enables buyers to award one or more alternate lines. Select one of the radiobuttons: All Lines, Alternate Lines or Related Lines to perform the award.
The Related to RFQ/Auction Line field display the line number which the supplier-provided alternate line is related to. If it is not related to any line, this field remains blank. If the Alternate line is linked to multiple negotiation lines, this field displays a link called Multiple. Click the Multiple link to open the popup which displays the negotiation lines to which the alternate line is associated.
Use the Award checkbox for entering quantity in Award Quantity column.
Use the following options to complete the awarding process:
Save Award button: Use this to save the alternate lines award. If you do not click the Save Award button, and a new Show / Search is performed, a warning message is displayed with Continue and Cancel options.
Return button: takes you back to the Award Multiple lines page.
Clear Award: clears all the Alternate lines that have been awarded so far to all the suppliers. You get a warning message to either Continue or Cancel.
To award using a spreadsheet:
If you wish to download the responses for a negotiation, select Award by Spreadsheet from the Actions menu. You can then save the responses as a spreadsheet file and view the instructions in the readme file contained in the zip to review offline to make your award decisions. If you have removed any suppliers from the shortlist, you can choose to download only the responses from the remaining shortlisted suppliers.
Note: If this is a large or very large negotiation, a concurrent program will generate the award spreadsheet. You can monitor the progress of the spreadsheet creation by clicking the link in the confirmation message to access the Download Requests page. Once the concurrent requests program has completed, you can download the spreadsheet.