Use the following steps to create a Repository contract:
The following can be set up by your system administrator:
Risks (if you need to assign a risk to the contract)
Contact Roles (If you are planning to include contacts in the contract party)
Organizations and AutoNumbering. For more information see the Setting Up Oracle Contracts chapter of Oracle Contracts Implementation and Administration guide.
Navigate to the Contracts Workbench.
Click the Create Contract link. The system displays the Create Contract page. You can also access the Create Contract page from the Search and Advanced Search pages.
For identification purposes, enter the Contract Number and Name.
Note: If the AutoNumbering option is enabled, the system generates the Contract Number. You can use the Repository Contract Document Number descriptive flexfield for manual numbering.
Select the Operating Unit that the contract belongs to from the list of values.
Select a contract Type from the list of values.
In the Contract Administrator field, accept the default or assign a different Contract Administrator to the contract.
Optionally, select an Overall Risk for the contract from the list of values. This is an overall risk level assigned by the contract administrator; it is not calculated from the individual risks on the Risks tab.
In the Authoring Party field, select the type of organization that authored the contract. This could be the Internal organization or the External business partner.
Select a Currency from the list of values. This field is required if you enter a value in the Amount field.
Optionally, enter the monetary value of the contract in the Amount field.
Optionally, enter a brief description of the content of the contract.
Use the Storage Location to indicate where the physical copy of the contract is stored.
The system displays the Version of the contract. Initially, when a contract is authored for the first time, the version number is set to number one. If you need to change a contract that is in the Cancelled, Approved or Signed status, you need to create a new version. For more information see the Versioning Contracts section.
The system displays the Status of the contract. Initially, when a contract is authored for the first time, the Status is set to Draft. Through specific actions by the users or workflow processes the status can be changed. For more information see the Contract Statuses section.
Optionally, enter the Effective Date for the contract. A contract that is submitted for approval must include an Effective Date.
Optionally, enter an Expiration Date for the contract.
Optionally, enter the type and reference of the source document in the Source Doc Type and Source Doc Ref fields respectively.
You can add additional Keywords, separated by non-alphanumeric characters, to a contract which will help you to increase the effectiveness of searching across all contracts in the repository.
Use the Version Comments field to enter specific comments about the current version of the contract. Every time a new version of the contract is created, this field is cleared. When you access a previous version of the contract, the comments that are displayed will be specific to that version.
Click the Apply and Add Details button to create the contract and to enter additional details in the Update Contract page.
Select the contract template and click Apply Template.