The Office of Personnel Management (OPM) requires agencies to submit data about their employees to the Central Personnel Data Files (CPDF) and to the Enterprise Human Resources Integration Reports (EHRI) server.
After contacting OPM and coordinating the transmission of the CPDF and EHRI files, you can generate the required EHRI Status and Dynamics reports as well as the CPDF files and transmittal forms. These files include:
CPDF Organizational Component Translation (OCT): A record of the organizational codes, titles, and hierarchical relationships for organizations within an agency as of the last day of the quarterly reporting period.
CPDF Status Data: A record or snapshot of each employee's personnel data as of the ending date of a fiscal quarter. Status Data submissions include all active employees, both in a pay and non-pay status, on the agency rolls as of the end of the quarterly reporting period.
CPDF Dynamics Data: A record of the personnel data changes that occurred for the employee during a reporting period.
Note: If you process and update a dual action RPA, the CPDF Dynamics report treats the NOACs individually, listing each on a separate row.
EHRI Status Data: A record of each employee's personnel data as of the ending date of a calendar month. Status data submissions consists of all active employees in a pay or non-pay status on the agency rolls as of the end of the pay period. The status data reflects the employee's position of record, the person's permanently assigned position. The monthly submission file includes Telework information.
EHRI Dynamics Data: A list of all the employee personnel actions that you processed during a bi-weekly reporting period.
The Cybersecurity Category or Specialty Area code is used to identify incumbents or positions for which the primary function is cyber security. The cybersecurity code is stored in the US Federal Position Group 1 Extra Position Information (EIT). To comply with OPM statutory requirements, the Enterprise Human Resources Integration (EHRI) Status and Dynamic reports include information on cybersecurity codes across occupational series for positions.
EHRI Organizational Component Translation (OCT): A record of the organizational codes, titles, and hierarchical relationships for organizations within an agency.
See: Running the EHRI Status Report
See: Running the EHRI Dynamics Report
See: Running the EHRI Organizational Component Translation Report
The OPM has established sets of criteria against which it checks each of the file submissions. The application incorporates the CPDF edit checks and runs these checks when you process a Request for Personnel Action and when you update the human resource database.
If the OPM decides that a submission does not meet its quality standards, OPM notifies you of the errors and either recommends that you resubmit the files or that you wait and have the corrections reflected in the next report.
CPDF Status and Dynamic reports only include appropriated fund positions. When you create a new position, the application automatically enters APPR (Appropriated Fund Position) as the default Position Type in Position Group 2 Extra Information.
See: Defining a Position
The EHRI and CPDF Status and Dynamic reports retrieve all the position and employee records for the business group associated with your login responsibility. If you have set up cross-business group functionality, the application runs the report for all business groups.
See: Setting up Standard HRMS Security
The Office of Personnel Management (OPM) requires agencies to submit retirement data about their employees to process retirements for Federal employees in a timely and accurate manner. OPM has detailed data reporting requirements for the Electronic Retirement Record (ERR) Data Feed. Oracle Federal HR provides the 'Retirement Data Report' to accomplish the reporting needs of the Guide to Human Resources Reporting (GHRR).
The Guide to Human Resources Reporting (GHRR) can be found using the following link: http://www.opm.gov/feddata/ghrr/index.asp